Administrative Assistant

Marquette Downtown Development Authority • Marquette, MI • 1d ago

Position: Administrative Assistant

Job Summary: This is a part-time, 25 to 29 hour per week position that provides administrative support services including assisting with the Farmers Market, promotional activities, events, operations, special projects, and parking management for the Downtown Development Authority (DDA). There is potential for weekly hours to increase with organizational needs.

Supervision: Primary direction and supervision is received from the DDA Executive Director

Duties and Responsibilities:

Assist Farmers Market Manager with operations and promotions. Work as cashier at the Wednesday market and Saturday market as needed.

Assist with the coordination, promotion, and staffing of special events

Manage the rental of the Marquette Commons facility

Create and disseminate the monthly email newsletter

Maintain and update the Downtown Marquette website

Provide front line for managing phone calls and greeting guests

Provide customer assistance/information about downtown in an effective and courteous manner

Assist with the creation and distribution of mailings, brochures, maps, and correspondences

Assist with the maintenance of various information data bases including available downtown properties, property owners, and downtown businesses when requested

Understand the Downtown Parking System and provide customer assistance

Provide filing, recordkeeping, and other services

Operate and maintain basic office equipment including personal computers using MS Office programs; use the internet, email, and data base management software

Office cleaning

Performs other related functions as assigned

Qualifications:**

The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Required education and training includes a high school diploma or equivalent, supplemented by courses in business or communications; two years' office administration and/or secretarial experience also preferred

Experience with promotion, marketing and/or communication preferred

Understanding of a downtown environment preferred

Knowledge of modern office procedures/practices, filing, record keeping systems and common clerical procedures

Knowledge and understanding of computer operations, particularly desktop publishing. Experience using Canva, Squarespace, Constant Contact, Adobe, word processing, spreadsheet software and databases.

Knowledge of and proficient with the responsible use of the Internet, email, and social media

Skill in operating standard office equipment

Ability to communicate effectively orally and in writing

Proficiency in spelling, grammar, and composition

Human relations skills in interacting with and maintaining effective working relationships with co-workers, business owners and the public

Materials and Equipment Used:**

Various computer software including, but not limited to Canva, Google Applications, Microsoft Word, Excel, Power Point, and Publisher; Internet, email, website, social media, Constant Contact, Adobe Photoshop

Computer, printer, telephone, cell phone, credit card machine

Physical Demands:**

Work is performed in an office setting and outdoors at the Farmers Market

While performing the duties of this job, the employee may work in outside weather conditions. The employee may be exposed to cold, wet and/or humi

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