The best thing about this role
Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to making a difference. We are committed to helping the population we serve, and our communities, achieve optimum health and enjoy the best quality of life possible.
What you'll do
The Accounts Payable Assistant provides financial, administrative and clerical support by ensuring vendor payments, patient refunds and travel reimbursements are completed and expenses are controlled. Performs a variety of duties related to the preparation, processing, verification and reconciliation of invoices according to established policies and procedures.
Prepares and processes data into accounts payable system according to established hospital policies and procedures
Enters invoices and check requests for payment into accounts payable system within established timeline from date received
Performs an individual batch audit to ensure accurate data entry of vendor payments as evidenced by the ability to release the invoices for payment
Ensures the accuracy of recorded expenses, liabilities and assets by using the appropriate general ledger accounts
Verification of purchase order, receiver and invoice for transactions that have a related purchase order. Works with the Purchasing department to clarify and correct any discrepancies within established timeline
Selects and utilizes appropriate vendor and remittance addresses
Usage of electronic interfaces to enter and process payroll and patient refunds into the accounts payable system
Processes requests and obtains required documentation for new vendors
Recognizes vendors that require 1099 income reporting and ensures vendor is setup in accounts payable system with all required information
Processes vendor payments
Prepares the preliminary cash required report for review and approval
Prepares the weekly accounts payable checks, running the required programs, printing the checks, closing the payment cycle and generating all necessary reports
Matches all appropriate backup to accounts payable checks before preparing them for disbursement
Records all void checks and notifies the staff accountant when checks are voided
Processes interim checks as needed
Analyzes various data and reports to ensure all liabilities have been accurately recorded
Reviews vendor statements every month to determine if there are any invoices on the statement that are not reflected in the accounts payable system. Contacts vendor to resolve discrepancies
Adequately investigates outstanding items on received not invoiced report to ensure that all items are cleared within 3 months of receipt date. Works with the purchasing department to resolve any discrepancies
Utilizes analytical and problem-solving skills when performing investigation on issues and questions as asked by the Accounts Payable Coordinator or Manager of Accounts Payable
Remains cognizant of the proper accounting period for financial reporting
Maintains organized and accessible files
Maintains logical and accessible pending and paid invoice files, as evidenced by other staff and external requestors, being able to locate documentation as needed
Maintains an organized, logical and current problem invoice file and out for signature file
Maintains a professional and pleasant work environment
Treats co-workers, employees, physicians, vendors and auditors with courtesy, respect and caring behaviors
Answers questions and inquiries in a timely, knowledgeable and polite manner. Forwards questions that cannot be answered to the appropriate individual or department
Works cooperatively within the accounts payable unit to ensure that all tasks are completed and necessary coverage for all individuals is achieved. Willingness to help as needed without being asked and prioritizing one's own workload to accomplish this
Presents a positive image of the Bassett Healthcare Network through professional behavior and appearance as indicated by wearing appropriate business attire and using appropriate business language in the working environment
Limits personal communication (phone calls, texts, emails, visitors, etc.) during work hours to emergent situations only
Manages job-related pressures and stress in a professional and appropriate manner
Ability to cope with interruptions in daily routine and resume detailed work with limited time for reorientation
Consistently ensures that information is kept confidential, releasing information only to appropriate individuals
Maintains and monitors information pertaining to current Accounts Payable operating practices and procedures
Utilizes, maintains and updates accounts payable user manual when practices, procedures and systems change
Actively participates in accounts payable system maintenance and upgrade testing as evidenced by ability of individual to work extra hours as needed and level of involvement in planned test work
Performs similar or related duties as requested or directed
What we need from you
Education:
2 Year/Associate Degree in Accounting or related field, preferred
Experience:
6-months of basic accounts payable experience, preferred
Skills:
Accountability
Accuracy
Attention to Detail
Computer Skills
Logical Thinking
Reliability
Time Management
Multi-Tasking
Physical Requirements:
Sedentary Work - Exerting up to 10 lbs of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking or standing are required only occasionally, and all other sedentary criteria are met
Occasional lifting, pulling, pushing, reaching, seeing/monitor/computer use
Frequent typing/clerical/dexterity, hearing, repetitive motion, talking, visual acuity (color, depth, perception), walking
Travel:
No Travel Required
Total Rewards
Bassett Healthcare Network's commitment to our employees includes benefit programs carefully designed with the needs and values of all our employees in mind. Many of the benefits we offer are paid fully or in large part by Bassett. Our generous benefits offerings include:
Paid time off, including company holidays, vacation, and sick time
Medical, dental and vision insurance
Life insurance and disability protection
Retirement benefits including an employer match
And more!
Specific benefit offerings may vary by location and/or position.
Pay Range
Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards. The above compensation range represents a good faith belief of the compensation range by Bassett Healthcare Network, and its entities and affiliates, at the time of this posting or advertisement.
Pay Range Minimum:
USD $17.67/Hr.
Pay Range Maximum:
USD $26.50/Hr.
We love the difference people bring
We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.
