Account Establishment and Maintenance Specialist (R26-09) Hybrid

The Research Foundation for SUNY at the University at Albany • Albany, NY • 4h ago

Location: Albany, NY Category: Research Foundation Careers Posted On: Mon Mar 9 2026 Job Description:

The Account Establishment and Management Specialist will work as part of a team and will be primarily responsible for establishing and maintaining accounts for awards funded through the Research Foundation for SUNY. Responsibilities include thoroughly reviewing grant and contract documents; preparing data input forms; precisely and efficiently inputting data into Oracle and sponsored programs administration business systems; disseminating account information; and generating, reviewing and distributing reports related to sponsored programs account activity.

Essential Functions

Prepare data input forms for Account Establishment and Management (AEM) transactions, including careful review of award documents and collaboration with Research Administrators and Sponsored Programs staff to resolve discrepancies.

Input data into the Oracle business system related to the establishment and maintenance of grants, contracts, and other Research Foundation-funded accounts, ensuring accuracy, efficiency, and timeliness.

Ensure electronic grant and contract files are created, updated, and properly documented.

Review transactions processed by other AEM staff to verify accuracy, and distribute award information to Principal Investigators, project staff, Sponsored Programs staff, and senior campus leadership.

Generate, review, and disseminate reports to monitor sponsored program transactions, and follow up with PIs and project staff to ensure compliance with sponsor terms, conditions, and reporting requirements.

Provide support and coverage for office functions as needed, including preparing monitoring reports, overseeing the Resadmin mailbox, assisting with the filing system, answering telephones and greeting visitors, making photocopies and scanning documents, and helping ensure award information is accurately reflected in business systems.

Job Requirements:

Minimum Qualifications:

Associate's degree or Bachelor's degree and 2 years of progressive experience in clerical functions, OR High School Diploma and 4 years of progressive experience in clerical functions.

Experience with Microsoft Office.

Experience working both independently and as part of a team.

Must possess excellent written and verbal communication skills.

Must possess a strong focus on attention to detail and accuracy.

Preferred Qualifications:

Experience working in sponsored programs administration or higher education.

Experience using Oracle Business Applications.

Additional Information:

Salary Range: $45,000 - $50,000 (DOE)

Subject to change, this position may be eligible for up to 60% alternative workplace arrangement after a probationary period.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/asr.htm

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

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