Warehouse Administrator

Aerotek • Boise, ID • 4h ago

Job Title: Warehouse Administrator Job Description

We are seeking a Warehouse Administrator with a strong logistics background and experience in invoicing and work orders to join our team on a temp-to-hire basis. The role involves supporting local management in recording financial details for the site, maintaining financial records, submitting invoices for payment, and accurately billing clients for services rendered. This position requires managing schedules and performing a variety of responsible, complex, and confidential administrative, secretarial, analytical, and research duties.

Responsibilities

Work closely with the General Manager to ensure smooth operation of all finance matters.

Match invoices to statements and purchase orders to invoices.

Input accounting data into the accounting system with speed and accuracy.

Assist in the production of financial statements and applications, and prepare spreadsheets, reports, and correspondence as required.

Plan, organize, and manage workload to ensure timely and accurate monthly financial reporting.

Ensure swift payment of invoices.

Collect and confirm accuracy of all charges and expenses for billing.

Maintain customer billing matrix in the brokerage system.

Order and maintain inventory of office supplies for the brokerage operation.

Proactively identify and resolve brokerage billing related issues.

Provide administrative support to management staff.

Plan, schedule, and organize various meetings, conference calls, and appointments including agenda preparation.

Attend meetings and document & distribute meeting minutes.

Monitor project progress to ensure compliance with deadlines.

Handle sensitive and confidential information in a professional manner.

Create and disseminate various communications & reports.

Create or assist with the design and development of presentations.

Answer and screen telephone calls & manage incoming/outgoing mail and correspondence.

Greet scheduled visitors and guests when needed.

Effectively communicate with employees, customers, suppliers, and others on behalf of site management.

Schedule and meet with vendors to ensure competitive pricing.

Resolve finance-related queries.

Provide financial support to team members.

Essential Skills

Data entry

Administrative assistance

Logistics

Invoicing

Work orders

Warehouse inventory

Additional Skills & Qualifications

Experience in financial administration and support

Ability to manage workload and meet deadlines

Strong communication skills

Discretion in handling confidential information

Why Work Here?

Join an international company experiencing rapid growth in Idaho. Employees enjoy great benefits upon conversion and potential pay increases in the future.

Work Environment

The role is based in a warehouse setting onsite, initially at a facility in Boise, and transitioning to a hybrid office/warehouse environment once the new warehouse is complete. Standard working hours are Monday to Friday, 8am to 5pm.

Job Type & Location

This is a Contract to Hire position based out of Boise, ID.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Boise,ID.

Application Deadline

This position is anticipated to close on Mar 20, 2026.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Aerotek

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