Administrative Assistant II (LAWA)

Jacobs • Los Angeles, CA • 4h ago

Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.

Essential Job Duties

In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor

Perform various administrative, clerical, data collection, data entry, and report writing tasks

Receive direction from immediate supervisor in completing non-routine assignments

Gather statistics and general data; review and combine this information into established reports for use internally

Scan documents and reports as required

May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing

May be responsible for verifying data gathered, such as matching supplier invoices against file copies

Distribute reports as directed by immediate supervisor

Originate correspondence and reports not requiring the personal attention of immediate supervisor

Prepare general correspondence and maintains general files

Answer telephone, take and relay messages, screen callers and direct calls accordingly

Receive, sort, and distribute mail

Maintain an organized workspace by keeping documents and supplies properly stored

Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders

Perform other responsibilities associated with this position as may be appropriate

May assume other duties as required/needed

This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details

High school diploma (or equivalent) and five years or more of relevant work experience

Good written and oral communication, organizational, and interpersonal skills are required

A working knowledge of TDG policies and procedures is preferred

Self-starter, multi-tasker

Ability to bring assignments to completion independently

Ability to work in a high volume, dynamic team environment

Proven record of accomplishments of office administration

Prolog experience

Flexible attitude to changing conditions

Accountable and dependable to follow through with tasks/project

Proficiency in Microsoft Office Suite of software is required

Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

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