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Administrative Support Assistant I/II

Auburn University • Auburn, AL • 1d ago

Salary Range: USD $29,240.00/Hr. - USD $39,480.00/Hr.

Locations: Auburn University, Alabama

Categories: Administration & Operational Support

Job Type: Non-Faculty

Position Type: Full-Time

Department: Poultry Science

Associated Division: College of Agriculture

Req ID: 7963

Overview

The Department of Poultry Science seeks candidates for an Administrative Support Assistant position to serve as the initial point of contact to those who enter the main office and to assist with clerical and administrative functions of the department. In all responsibilities, the individual selected for this position will be expected to perform tasks with short notice and in coordination with other administrative office personnel while following university-wide policies, procedures, and systems.

About the Department of Poultry Science

: Poultry Science currently offers two challenging and dynamic majors for undergraduates: Poultry Production and the Pre-Vet/Pre-Professional track. The department has been recognized nationally for its production undergraduate degree. Poultry Science students, faculty and alumni have a daily impact on communities across the globe through their work in food safety, animal health, nutrition, production efficiency, and meat quality.

Responsibilities

Act as office liaison/receptionist. Receive and route telephone calls and visitors; provide and gather information.

Operate standard office equipment such as personal computers, copiers, printers, etc. Set up and maintain miscellaneous files and records.

Set up audiovisuals for virtual meetings as needed.

Maintain inventory and order office supplies.

Process and prepare forms for maintenance work orders and follow-up.

Handle duties such as data entry, scheduling classrooms, entering course information into AU student scheduling system, and other similar tasks. Enroll students in classes each semester using Banner.

Schedule appointments, maintain the calendar, and provide similar secretarial/administrative assistance for the department head. Schedule conference rooms and the classroom.

Maintain department vehicle logs and driver information. Email expiration date reminders.

Provide access to the Poultry Science Building/Miller Center and maintain records for access and keys.

Send reminders for RCR and COI training to all faculty and staff.

Prepare and schedule all outgoing FedEx packages, including dry ice packages. Maintains proper certification for dry ice shipments. Handles all FedEx billing disputes. Notify all faculty and staff via email of all packages and mail received.

Make surplus requests and follow up.

Assist students and staff with lab coat order forms.

Organize and plan special events such as Graduation and Holiday Celebrations.

Qualifications

High School diploma or equivalent and 2 years of experience in clerical support services

SUBSTITUTIONS ALLOWED FOR EXPERIENCE: Yes, When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Why Work at Auburn?

Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Equal Opportunity Compliance Statement

[Expression Error] Expression: 'It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website (https://auburn.edu/administration/eoc/) to learn more.' Error: missing EOF at 's' at line 1:401

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