Administrative Assistant IV
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Administrative Assistant IV
Salary
$21.41 - $25.42 Hourly
Location
Boise, ID
Job Type
Full Time Regular
Job Number
23 -07483
Department
Public Works
Division
PW Administrative Support
Opening Date
03/09/2026
Closing Date
3/20/2026 12:00 PM Mountain
Description
Benefits
Questions
Summary Statement
Join the Water Renewal Services team in Public Works and play an important role in supporting the work that helps keep Boise's water systems running smoothly. In this position, you'll provide high-level administrative support that helps coordinate projects, organize meetings, manages department travel arrangements, and keep day-to-day operations moving forward.
This role offers a dynamic work environment, splitting time between City Hall and the West Boise Water Facility, giving you the opportunity to work alongside different teams and see the impact of your work across multiple locations. The specific schedule between sites will be coordinated after hire.
You'll help coordinate and track assignments, meetings, and key processes, while preparing meeting notes and keeping teams organized and informed. This position works with a high level of independence while collaborating closely with staff across the Water Renewal Services team. If you enjoy staying organized, supporting meaningful work, and being part of a team that serves the community, this role offers a great opportunity to contribute.
Why the City of Boise?
The benefits are real and among the best in the Treasure Valley:
Zero-premium medical coverage for you and your family
PERSI retirement plus employer-matched 401(k)/457b
10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
10 weeks paid parental leave
$500 annual wellbeing incentive
Tuition reimbursement and free local bus pass
Basic life and long-term disability insurance at no cost
Disclaimer: This job posting may close earlier than the listed closing date. If this occurs, a minimum of 24 hours' notice will be provided prior to closing.
Essential Functions
Performs highly complex and specialized tasks requiring considerable judgment, independent analysis and decision making. Provides leadership, coaching, and/or mentoring to subordinate a group.
Provides advanced and varied administrative support. Manages calendars and highly complex scheduling for the department. Coordinates, schedules and executes complex meetings and events and provides meeting logistics support and recordkeeping.
Provides document preparation, processing and distribution support. Conducts complex research requests and prepares findings. Performs data collection and research.
Conducts executive level calendar audits to create detailed agendas and minutes, provide proactive planning and support, and identify and resolve calendar conflicts. Assists with recruitment processes including interview scheduling, staff onboarding needs and logistics. Monitors and assists with recording staff training. Provides support for Public Works Commission meeting logistics and document creation.
Reviews incoming correspondence and drafts responses on matters for which authority has been delegated. Refers inquiries to appropriate staff and/or resolves problems.
Manages department travel arrangements, conference registrations and memberships. Creates travel advance requests, keeping accurate and detailed records. Utilizes a city purchasing card and prepares weekly reconciliation, tracks submitted invoices and receipts and prepares coding. Requests purchase orders and approves invoices for payment. Provides specialized contract assistance support and manages deadlines. Provides procurement support.
Participates in records management operations, including filing and scanning. Helps facilitate the use of an electronic record management database.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
High school diploma or equivalent and
6 years of progressively responsible experience supporting senior-level management with administrative and/or operational support duties in public administration or administrative research, or an equivalent combination of education and/or experience.
Knowledge of:; office etiquette, policies, practices and procedures; usage of office equipment; data management best practices; computer usage including related software; technology and process optimization; English usage, grammar, punctuation and spelling; and principles and practices of customer service.
Ability to:; analyze and interpret data; coordinate multiple work tasks; anticipate department needs and resolve issues; take and transcribe dictation and @type accurately; exercise good judgment and discretion; maintain confidentiality; establish and maintain effective working relationships; provide quality customer service; demonstrate attention to detail; work without close supervision; support strategic department initiatives and maintain operational excellence; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.
Individuals must be capable of operating vehicles safely and have an acceptable driving record.
Preferred Knowledge, Experience, And Training
9 years of experience in providing advanced level administrative support and three years of experience in physical and digital record management and/or governmental administrative support.
Possession of Certified Administrative Secretary (CAS) and Certified Record Management (CRM) certifications.
Knowledge of record management theories, principles, legal requirements and techniques, retention scheduling, archiving, storage, public access and destruction.
Licensing And Other Requirements
Valid state-issued driver's license.
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Driving Record Check
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is frequently lifting/carrying up to 10 pounds and occasionally lifting/carrying up to 50 pounds. Also, the employee is rarely pushing/pulling up to 20 pounds. The noise level is frequently moderate and rarely loud. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions, areas of dust, odors, mist and gases or other airborne matter. Employees will also drive a vehicle as part of this position.
This position works: Provide support to after hour meetings
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare:
ZERO premium medical coverage option for you and your family
Low-cost dental and vision options.
Post-employment health savings account.
Retirement and Investment Plans:
PERSI retirement benefits
401(k) or 457b pre-tax investment options with employer match.
457b Roth after-tax investment options with no match
WellBeing Program:
Up to $500 cash per year for participants.
Alternative transportation incentives.
Paid Leave - City employees receive generous paid leave:
10 hours of vacation per month, and this increases the longer you stay with the City
12 paid holidays every year
8 hours of sick leave per month
10 weeks Parental Leave
Life & Long Term Disability:
Basic Life insurance at no cost to you
Long Term Disability insurance at no cost to you
Other optional benefits:
Pre-tax Flexible Spending Accounts
Supplemental Life Insurance
Supplemental Disability Insurance
Tuition reimbursement
Free local bus pass
Corporate discount programs
AFLAC
Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Please visit our website for further details mybenefits.cityofboise.org
