Job Description
The Windreich Department of Artificial Intelligence and Human Health (AIHH) at the Icahn School of Medicine at Mount Sinai leads a pioneering collaboration with the Charles Bronfman Institute for Personalized Medicine (CBIPM) and the Hasso Plattner Institute for Digital Health (HPIMS) to transform the future of health care. Together, these three entities form a unified ecosystem that integrates advanced AI-driven diagnostics, large-scale clinical research, and cutting-edge digital innovation to accelerate scientific discovery and deliver meaningful improvements in patient care and health systems worldwide.
The Administrative Coordinator will provide high-level administrative, operational, and organizational support to the Chair and Vice Chair within the Windreich Department of Artificial Intelligence and Human Health (AIHH). This role is critical to ensuring the efficient functioning of departmental leadership, complex academic initiatives, and cross-institutional collaborations spanning AI research, clinical innovation, and population health. Reporting to the Chief of Staff, the Administrative Coordinator will serve as a trusted partner to leadership, exercising discretion, sound judgment, and pro-active problem solving in a fast-paced academic medical environment.
Qualifications
Bachelors Degree or equivalent combination of applicable
5 years related administrative or business experience required. Some supervisory experience preferred. experience and education
Preferred:
Extensive experience supporting senior executives in an academic, healthcare, or research setting
Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously
Strong written and verbal communication skills, including professional correspondence and document preparation
High degree of professionalism, discretion, and confidentiality when handling sensitive information
Demonstrated ability to anticipate needs, proactively resolve issues, and operate independently
Strong interpersonal skills and ability to work effectively with faculty, staff, external partners, and institutional leadership
Responsibilities
Provide comprehensive administrative support to department leadership, including complex calendar management, meeting coordination, and travel arrangements - Serve as a primary point of contact for internal and external stakeholders, managing communications and ensuring timely follow-up
Prepare, review, and organize briefing materials, presentations, reports, and correspondence for leadership meetings and events
Assist in coordinating departmental meetings, seminars, and events, including agenda development, logistics, note-taking, and action-item tracking
Maintain organized records, files, and documentation related to departmental activities, leadership priorities, and institutional initiatives
Assist with onboarding and coordination for new faculty, staff, collaborators, and visiting scholars as needed
Exercise sound judgment in prioritizing requests and escalating issues appropriately to leadership
Establish effective working relationships across AIHH, CBIPM, HPIMS, and Mount Sinai Administrative Offices
Performs other related duties as assigned
About Us
Strength through Unity and Inclusion
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
Compensation Statement
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
