Administrative Assistant

Robert Half • Waltham, MA • 3h ago

Description We are looking for a dedicated Administrative Assistant to join our team on a contract basis. This onsite role in Waltham, Massachusetts, involves supporting various office operations to ensure a smooth and welcoming environment for employees and visitors. The position is ideal for someone with a strong administrative background and an outgoing personality.

Responsibilities:

Assist with lunch setup and catering arrangements, including setup and breakdown of food services.

Restock kitchen snacks and supplies, ensuring the office remains tidy and organized.

Handle incoming and outgoing mail, including sorting and distributing to appropriate recipients.

Collaborate with maintenance and security teams to address office needs and ensure a safe work environment.

Provide general support to employees, acting as a reliable resource for day-to-day office activities.

Cross-train on procedures during the first day to familiarize with key tasks and responsibilities.

Maintain a detail-oriented approach and business casual appearance while contributing to the welcoming atmosphere of the office. Requirements - At least one year of experience in administrative or receptionist roles.

Strong organizational skills and attention to detail.

Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Excellent interpersonal and communication skills, with an outgoing and friendly demeanor.

Trustworthy and reliable, with the ability to handle sensitive information responsibly.

Proficiency in basic administrative tasks, including data entry and answering inbound calls.

Comfortable working onsite Monday through Thursday during the contract duration. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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