Administrative Specialist
Position Overview:
Provides comprehensive administrative support to a leader, department, or team. Utilizes strong independent judgment and problem-solving skills to manage workflows and communications with minimal supervision. Requires proficiency in business processes, organizational structure, and modern office technology-skills developed through professional training and practical experience.
Key Responsibilities:
Support leaders, colleagues, and teams with a wide range of professional administrative tasks under limited supervision.
Manage calendars; schedule and coordinate meetings (including booking conference rooms, arranging catering, and overseeing the visitor process).
Attend meetings as needed to present materials or take notes, ensuring effective communication and documentation.
Maintain effective communications by leveraging knowledge of department structure and company-wide processes.
Demonstrate strong organizational, planning, and prioritization skills; manage competing requests and multitask efficiently.
Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
Prepare and submit expense reports for leaders and/or team members; monitor expenses, reconcile discrepancies, and provide reports to cost center or budget managers.
Maintain and update documents and content on platforms such as SharePoint and Teams, ensuring information integrity, proper classification, and protection of confidential data.
Act as the primary contact for department coordination with external vendors and service providers.
Troubleshoot issues and serve as the department's point person for guidance and problem resolution.
Train and assist team members in the use of IT tools, office equipment, and software systems.
Participate as an active project team member; drive and implement process improvements to increase efficiency.
Act independently to overcome obstacles, initiate activities aligned with team goals, and maintain productivity during periods of change.
Promote team safety and, if required, serve as workgroup safety warden; communicate safety messages and foster a safe work environment.
Build effective relationships and communications across departments; serve as a key contact for internal and external stakeholders.
Model high standards of personal excellence and professionalism, encouraging and motivating others to achieve team and company goals.
Qualifications & Skills:
Proven experience providing administrative support in a corporate or professional setting.
Excellent time management, planning, and organizational skills.
Strong verbal and written communication skills, with the ability to tailor messages for various audiences.
Advanced proficiency in Microsoft Office Suite, SharePoint, Teams, and other business systems.
Ability to work independently, exercise sound judgment, and proactively respond to changing priorities.
Demonstrated problem-solving and troubleshooting abilities; experience in process improvement is preferred.
Positive attitude, team player, and strong relationship-building skills.
Knowledge of information integrity, confidentiality, and corporate record-keeping requirements.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
