Invoicing/Job Costing Specialist

Aston Carter • Lenexa, KS • 11h ago

Our client is seeking an experienced Invoicing/Job Costing Specialist for a contract-to-hire opportunity supporting their expanding project workload within a construction-focused environment. This role offers the chance to join a small, collaborative onsite team in Lenexa, serving as the dedicated resource for invoicing, accounts payable, and job costing. The specialist will play a vital part in ensuring timely and accurate invoice processing, vendor management, and clear project-level financial visibility through precise job costing and allocation.

Job Description

We are seeking an experienced Invoicing/Job Costing Specialist to support a growing project load. This role is crucial in maintaining accurate financial records, ensuring timely vendor payments, and enhancing project-level visibility through precise job costing and allocation. Experience in the construction industry is highly preferred.

Responsibilities

Process high-volume invoices accurately and on time, ensuring proper coding and approval routing.

Perform invoice processing and payment tasks in alignment with AP best practices.

Conduct three-way matching for all job-related purchases, including invoice, purchase order, and receiving documentation.

Audit and reconcile receipts, vendor statements, and documentation to ensure accuracy.

Maintain vendor files, W-9s, terms, and payment schedules.

Allocate invoices, receipts, and expenses to the correct projects, cost codes, and phases.

Partner with project managers to resolve coding discrepancies and ensure accurate project reporting.

Support cleanup efforts on historical job costs and open AP items.

Assist in reconciliation of AP subledgers and general ledger accounts as needed.

Support the month-end close, including accrual entries for unbilled or unmatched invoices.

Maintain accuracy and compliance throughout the purchase-to-pay (P2P) lifecycle.

Identify inefficiencies in AP workflow and recommend improvements.

Assist with documentation of AP processes and controls.

Essential Skills

Experience in accounting, accounts payable, and accounts receivable.

Proficiency in QuickBooks.

Ability to perform PO Matching.

A minimum of 2 years of accounting experience in AP and AR.

Additional Skills & Qualifications

Experience in the construction industry is preferred.

A bachelor's Degree is a plus.

Ability to work through job costing and POs.

Job Type & Location

This is a Contract to Hire position based out of Lenexa, KS.

Pay and Benefits

The pay range for this position is $26.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lenexa,KS.

Application Deadline

This position is anticipated to close on Mar 22, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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