Administrative Assistant 5 (Enforcement)
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Administrative Assistant 5 (Enforcement)
Salary
$3,127.00 - $6,136.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
DCE-OENF-2026-218449-FRD
Department
DCE-Department of Conservation and Energy
Division
Office of Enforcement
Opening Date
03/06/2026
Closing Date
3/16/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Office of Enforcement - Orders Division
The Orders Division is responsible for inspecting oil and gas wells and the associated facilities to ensure compliance with the processing of Unit Termination applications, and the approval of Unit Survey Plats.
Additionally, the Division is responsible for implementing and administering the Oilfield Site Restoration Program as well as the Underwater Obstruction Removal Program.
LOCATION AND POSITION INFORMATION:
This Administrative Assistant 5 is located in the Orders Division within the Office of Enforcement (OENF) in Baton Rouge, LA. The Administrative Assistant 5 will exercise initiative and independent judgment in carrying out office management and administrative support duties with primary emphasis in aid of the Director of the Orders Division relieving them, as practical, to manage and achieve the goals and objectives of a major statewide oil and gas regulatory program.
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Minimum Qualifications
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .
Job Duties and Other Information
Job Duties:
The position will require the individual to interpret various rules, policies and procedures specific to the Orders Division, and be knowledgeable of the policies and procedures of the Office. Additional duties include, but are not limited to the following:
Manages the receptionist desk, greets the general public, consultants, industry and other governmental agencies and directs them as appropriate.
Open mail, log in Fed-Ex, UPS and certified mail to appropriate sections in the Office of Conservation or other divisions in Natural Resources.
Receive, log, and oversee the proper distribution of all in-coming and out-going mail; prepares all items (correspondence and applications, etc.) for each division's review.
Receive and process live checks and fiscal checks per directed procedures and disperse to appropriate divisions. Use SONRIS accounting system to help with check identification.
Receives and processes original field orders, applications for substitute unit wells, downhole commingling, alternate unit well supplements, 29-E exceptions, reclassification supplements, enhanced recovery supplements, selective completions, and severance tax relief. Organizes and maintains associated files. Enters appropriate application fee information into SONRIS. Initiates the payment of newspaper proof of publication for substitute unit wells.
Serves as Primary Time Administrator for the Orders (Baton Rouge staff) Divisions. Audits time each payroll period. Assures time is allocated to the proper accounts. Flags and repairs time entry errors. Produces and secures sign off on pay period time summary reports.
Serves as support to the Department of Children and Family Services during times of emergency activation to assist with ESF-6 operations including, but not limited to, shelter operations, evacuee registration and tracking, and Disaster Food Stamp Program Operations and recovery operations including, but not limited to, providing support in disaster recovery centers and assisting with after-action assessment.
Performs related duties as required for the efficient operation of the Division and administrative support of Division Director.
POSITION-SPECIFIC DETAILS:
Appointment Type: Probational
Career Progression: This position does not participate in a Career Progression Group.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How to Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For further information about this vacancy contact:
Human Resources
Department of Conservation and Energy
PO Box 94396
Baton Rouge, LA 70804-9396
Email: DNR-Recruiting@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
02
Explain your selection by providing specific examples from your experience.
03
Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
04
Explain your selection by providing specific examples from your experience.
05
Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience
06
Explain your selection by providing specific examples from your experience.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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