Administrative Assistant

Actalent • Dayton, OH • 2h ago

A customer in Beavercreek is looking for an Administrative assistant for a key role. The Admin Assistant will play a crucial role in supporting the Repair Station by managing customer interactions, quoting repair orders, and ensuring the timely processing of jobs. This position requires strong communication skills, keen attention to detail, and the ability to work collaboratively with both internal teams and external customers.

Responsibilities

Prepare and send quotes for repair orders daily.

Process repair station orders upon customer approval of quotes.

Manage and follow up on exchange order quotes.

Resolve issues preventing orders from being processed or released.

Communicate effectively with customers to build confidence and maintain satisfaction.

Coordinate with Engineers, PSE, and Quality teams on investigative and warranty returns.

Investigate and resolve billing issues or disputes.

Interact professionally with all levels of the organization.

Train Level 2 Customer Service Specialists as needed.

Handle approximately 40 requests per day, including follow-ups.

Follow up on lack of customer response.

Essential Skills

Strong communication and customer service skills.

Ability to multi-task and manage high-volume requests.

Proficiency in Microsoft Office.

Detail-oriented with problem-solving capabilities.

Ability to work independently and as part of a team.

Additional Skills & Qualifications

Experience with Oracle preferred.

Work Environment

The work hours are Monday to Friday, from 7:00 AM to 3:30 PM. The role involves handling approximately 40 requests per day, including follow-ups. The successful candidate will work in a dynamic environment requiring interaction with various teams, including Engineers and Quality teams

Job Type & Location

This is a Contract position based out of Dayton, OH.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dayton,OH.

Application Deadline

This position is anticipated to close on Mar 10, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

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