Executive Administrative Assistant

Hendrick Automotive Company • Charlotte, NC • 2h ago

Hendrick Automotive Group - HIC

Location: 6030 East Independence Blvd, Charlotte, North Carolina 28212

Hendrick Automotive Group is seeking a highly organized and detail-oriented Administrative Assistant to join our VP of Dealership Accounting and Consolidated Accounting Office Onsite in Charlotte, NC!

The Administrative Assistant plays a crucial role in supporting our VP of Dealership and the operations of the Charlotte Consolidate Accounting Office and this position combines a variety of administrative, secretarial, and meeting coordination responsibilities, providing essential support to our VP and the team ensuring smooth day-to-day operations.

Schedule:

Full Time Business Hours (Monday to Friday 8:00am to 5:00pm)

Pay Range:

$28.50- 30.50 per hour (Based on experience)

Job Responsibilities:

Administrative & Organizational Skills:

Manage complex calendars, scheduling, and meeting coordination across multiple time zones

Book travel arrangements including flights, hotels, and ground transportation

Prepare and organize expense reports and reconcile receipts. This would be using both Concur and paper expense reports using Hendrick Policies.

Maintain organized filing systems, both digital and physical. We use the Box Application for most of our filing procedures.

Preparing and maintaining policy, project and presentation books. We do bind our books, and this will be the responsibility of the candidate.

Communication Skills:

Draft, proofread, and send professional correspondence

Screen and manage phone calls and meeting requests. We do not share our emails, just calendars.

Communicate clearly and professionally at all levels of an organization and external relationships

Technical Proficiency:

Advanced skills in Microsoft Word, Excel, and PowerPoint

Familiarity with video conferencing tools (Zoom, Teams, etc.)

Ability to learn new software and internal systems

Experience with project management tools is a plus

Interpersonal & Professional Qualities:

High level of discretion and confidentiality

Ability to work independently with minimal supervision

Strong problem-solving and decision-making skills

Calm and composed under pressure in a fast-paced environment

Adaptable and flexible when priorities shift quickly

Project & Office Support:

Coordinate special projects and track deadlines

Support office operations and team administrative needs

Prepare agendas, take meeting minutes, and follow up on action items

Manage relationships with vendors and external partners

Other Duties as Assigned:

Perform any additional administrative or coordination tasks as needed to support the growth and efficiency of our VP and Accounting office.

Maintains CSI at or above Company standards

Maintains an organized, clean and safe work area

Participates in required training

Records all hours worked accurately in company timekeeping system

Follows Safeguards rules and regulations.

Demonstrates the Company's Core Values

Complies with Company policies and procedures

Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.

Benefits:

Paid Medical- NO COST Employee Healthcare and Prescription Plan

Dental, Vision Insurance

Paid Time Off, Holiday, and Sick Pay

NO COST Employee Assistance Program

Short-Term & Long-Term Disability, Life Insurance

Rewarding performance-based pay plans

Tuition Reimbursement Program

401(k) with Company Match

Largest privately owned auto group in the country, GREAT career growth potential

Employee Discounts

Clean State of the art facilities

Hendrick Automotive Group is a back-to-back winner of Automotive News's Best Dealerships to Work For Award

Successful Team approach with Doing Business the Right Way Focus

Largest privately owned auto group in the country- great career growth potential!

Qualifications:

Associates Degree, Bachelors or equivalent.

3-5 years' experience in executive administrative assistant ideally in a business or professional services environment.

Advanced proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Skills

Proven experience in administrative in a fast-paced environment with the ability to adapt to shifting meeting schedules and evolving processes.

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Excellent verbal and written communication skills.

Ability to work independently and as part of a team.

A positive, proactive, and flexible attitude toward work.

Demonstrate leadership and public speaking skills.

Problem solving

Customer Service, Typing, Phone Handling, Reporting skills, Data Entry, Organization.

This job description in no way states or implies that these are the only duties and responsibilities to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor. This job description is subject to revision at the discretion of the company. #CB

Hendrick is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information regarding the EEOC, please visit https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf.

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