Accounts Receivable Specialist

Aston Carter • Totowa, NJ • 2h ago

Job Title: Part- Time Accounts Receivable Specialist

Job Description

As an Accounts Receivable Specialist, you will play a crucial role in managing customer invoices, credit memos, and cash applications. You will ensure timely resolution of short payments and deductions, conduct daily collection activities, and maintain accurate customer master data. This role involves collaborating with various departments to support financial audits and ensure compliance with company policies.

Responsibilities

Generate, review, and issue customer invoices and credit memos, ensuring proper cash application.

Conduct daily collection activities on past-due invoices, including follow-ups and dispute resolution.

Proactively contact customers regarding upcoming due dates and payment expectations.

Prepare and issue customer statements and collection notices regularly.

Maintain accurate and up-to-date customer master data, including payment terms and credit limits.

Submit accurate accounts receivable aging and collections data to third-party reporting portals.

Monitor receivable eligibility and flag items affecting borrowing base availability.

Collaborate to resolve ineligible receivables and support borrowing base reviews.

Reconcile the accounts receivable subledger to the general ledger at month-end.

Ensure invoices comply with revenue recognition policies.

Assist with month-end close activities and accounts receivable analysis.

Support annual financial and lender audits with documentation and explanations.

Adhere to company accounting policies and internal controls.

Collaborate with Accounts Payable, Staff Accountants, Sales, and Operations teams.

Provide cross-functional coverage during month-end close and high workload periods.

Execute departmental work plans aligned with company policies and financial goals.

Liaise with customers, suppliers, and third parties to resolve issues.

Attend and participate in meetings, reporting on key performance metrics.

Maintain accurate company records and complete required forms and reports.

Demonstrate professionalism, integrity, teamwork, and problem-solving skills.

Uphold company policies while representing the organization's mission and values.

Maintain regular attendance and meet scheduling and overtime requirements.

Perform other related tasks as assigned.

Essential Skills

Accounts receivable, invoicing, collections, credit

2+ years of experience in an Accounts Receivable role

Experience in a manufacturing company or product-driven industry

Additional Skills & Qualifications

Bachelor's degree in a related field or equivalent combination of education, training, and experience

Experience working in a manufacturing or B2B environment preferred

Prior exposure to lender reporting, borrowing bases, or audit support is a plus

Understanding of trade terminology and nomenclature

Work Environment

This part-time position offers a flexible schedule from 8am to 1pm, Monday through Friday, working roughly 25-28 hours per week on-site.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to carendas @actalentservices.com along with your availability for a 10-minute phone call.

Job Type & Location

This is a Contract to Hire position based out of Totowa, NJ.

Pay and Benefits

The pay range for this position is $22.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Totowa,NJ.

Application Deadline

This position is anticipated to close on Mar 20, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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