Administrative Specialist

Vail Resorts • Stowe, VT • 2d ago

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons

MORE employee discounts on lodging, food, gear, and mountain shuttles

401(k) Retirement Plan

Employee Assistance Program

Excellent training and professional development

Referral Program

Full Time roles are eligible for the above, plus:

Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)

Free ski passes for dependents

Critical Illness and Accident plans

Job summary:

The Specialist-Administrative reports directly to the Director of Base Experience. This position provides administrative support to the leadership team and multiple departments including Base Area Operations, Building Maintenance and Guest Experience. The Specialist-Administrative position works closely with other departments at the resort and with corporate partners in procurement, AP, finance, and other areas.In addition to performing the job duties, the ideal candidate will be well aligned with our company values and mission.

Job Specifications:

Starting Wage: $22.43/hr - $34.15/hr

Employment Type: Year Round

Shift Type: Full Time hours available

Minimum Age: At least 18 years of age

Housing Availability: No

Job Responsibilities:

Provide administrative assistance to Base Experience departments including Building Maintenance, Parking, Grounds, Janitorial, Uniforms, Product Sales and Guest Services.

Payroll/Time and Labor - use enterprise systems to accurately record, monitor, report and allocate labor hours and wages as required.

Procurement - use enterprise systems to purchase and receive goods. Process and prepare invoices to support AP/AR functions. Reconcile month end finances.

Assist in preparation of annual operating budgets and perform regular analysis of capital and operational budget performance.

Monitor, track and record data to support accurate and timely reporting of utilities, waste and various other metrics.

Assist in administration of Work Order Management system to track work requests, work details and associated labor and materials required to complete tasks.

Partner with managers to assist in the on-boarding and off-boarding of year-round and seasonal staff.

Maintain confidentiality regarding sensitive employee and business dat

Manage leases, lease payments, HOA contracts and payment schedules.

Assist with recurring operational permit payments and other permitting coordination.

Provide administrative support for training, driver verifications, parking, housing and internal communications

Other duties as assigned

Job requirement:

Education: High School Diploma is required with a degree in Business Administration preferred

Work Experience: 3 years' experience in Business Administration, Payroll and AP is required

Excellent written and verbal communication skills, and strong interpersonal skills

Proficient with computer operation including MS Office suite of programs for data analysis, and enterprise systems including Planful, PeopleSoft, Coupa,

Highly organized and motivated for personal and team success

Ability to work a flexible schedule occasionally

The expected pay range is $22.43/hr - $34.15/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 512367

Reference Date: 10/31/2025

Job Code Function: Administrative

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