Back to Jobs search

Full-time Administrative Assistant

St Joseph's Addiction Treatment & Recovery Centers • Saranac Lake, NY • 1d ago

St. Joseph's Addiction Treatment and Recovery Centers

Location: Veterans Program - Saranac Lake, NY

Position: Full-time Administrative Assistant

Shift/schedule: Monday-Friday / 8:00a-4:30p

Pay Range: $17.00/hr to $23.00/hr

Position Summary: Provides coordination of admission, financial and clerical services for the program.

Education and Training: Associate degree or equivalent. Notary Public certification preferred.

Qualifications and Requirements: AAS Business Administration Degree. Experience with insurance providers, web-based programing, Electronic Health Records, and working with diverse population and outside funding/referral sources. Detail oriented with professional communication skills. Proficient in word processing/computer operations and telephone systems

Essential Duties:

Program Administration

Receives visitors and assists them as may be required:

Greets visitors in a timely manner.

Assesses visitors' needs/desires.

Provides information, direction and/or follow-through.

Answers phones in a courteous and helpful manner. Handles inquiries and requests using professional practices:

Responds to all telephone calls within three rings when possible.

Screens calls and is alert to employee availability and personnel assigned back-up.

Relays messages by phone or written communication

Supports the program personnel by providing typing and general clerical assistance:

Establishes priorities for the typing of letters, memos, and reports according to direction.

Conducts general clerical projects

Copies and collates material

Supports the program by providing clinical assistance where needed.

Supports management personnel by providing clerical assistance, establishing priorities according to direction. Conducts general clerical admissions and referral projects.

Coordinates employee mail distribution and assists in mailings, responding to requests for client paperwork, reviewing with Director(s) and proceeding as instructed.

Responsible for coordinating services for resident's transportation appointments. As needed makes transportation arrangements for resident's clinical and medical needs.

Responsible for taking photos of new employees and interns when necessary.

Monitors bed census tracking reports, locker assignments, and distributes to appropriate person.

Responsible for conducting Electronic Health record chart audit.

Responsible for managing relationships with vendors, service providers, ensuring that invoices are sent for processing.

Provides general support to visitors and employees.

Responsible for managing supply requisition and invoice processing requests.

Admission/Discharge

Responsible for assigning and coordinating initial admission activities.

Supports management personnel by providing clerical assistance and establishing priorities according to direction.

Assists in maintaining inventory of records by performing data entry and computer reports.

Prepares initial resident files and guides resident through initial phase of intake.

Responsible for coordination of care for residents during admission and discharge. Prepares/coordinates initial treatment plan activities.

Responsible for initial admission preparations including clinical and financial screening, records procurement, transportation coordination and intake coordination.

Responsible for establishing and maintaining the daily bed census.

Conducts admission screen phone interview to determine admission appropriateness.

Financial

Responsible for opening/preparing network folders on all new residents.

Coordinates completion of Finance folder with Associate Director for residents to insure the inclusion of all necessary financial documentation in a resident's file.

Responsible for monitoring all residents' financial cases.

Responsible for verification of insurance, self-pay and Medicaid and Medicaid Managed Care funding for admission.

Responsible for meeting with residents for initial financial appointment and continued financial questions and correspondence throughout their stay.

Responsible for maintaining effective communication with funding sources including all compliance requests.

Responsible for providing and coordinating financial information with all billing parties.

Responsible for securing financial resources from outside providers.

Responsible for maintaining the Veteran Accounts Receivables Rent Collections Tracking Log.

Responsible for providing residents with Public Assistance Application, coordination of Veteran appointments and monitoring status.

Responsible for composing billing statements and money collections for Congregate Care Level II fees.

Department

Veterans

Employment Type

Full-Time

Minimum Experience

Mid-level

Compensation

$17.00/hr to $23.00/hr

Similar Jobs

Customer Service Associate

Walgreens • Lake Placid, NY • 1d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

1d ago

Go to Apply

Customer Service Associate - Temporary

Walgreens • Lake Placid, NY • 1d ago

Management & Administrative

1d ago

Go to Apply

Attorney Series

NYS Supreme Court, Appellate Division, Third Department • Tupper Lake, NY • 1d ago

Legal & Paralegal

PLEASE POST ANNOUNCEMENT NO. 53605 THE APPELLATE DIVISION, THIRD DEPARTMENT, MENTAL HYGIENE LEGAL SERVICE IS RECRUITING FOR ONE (1) POSITION IN THE ATTORNEY SERIES. THE POSITION WILL BE FILLED IN ONE OF THE FOLLOWING TIT...

1d ago

Go to Apply

Registered Nurse 1

NYS OPWDD • Tupper Lake, NY • 1d ago

Hospital & Medical

Independently performs the duties below: Conducts nursing assessments; and obtains, records, and updates individuals health information and vital signs, using standard instruments and procedures. Prepares, implements, an...

1d ago

Go to Apply

Room Attendant

Lake Placid Lodge • Lake Placid, NY • 2d ago

Retail & Hospitality

We are looking to add Room Attendants to our team. This is a great opportunity to be a part of an organization that believes our team members are our most important resource and therefore take great pride in selecting in...

2d ago

Go to Apply

Front Desk Agent

Lake Placid Lodge • Lake Placid, NY • 2d ago

Retail & Hospitality

We are looking for highly organized candidates with excellent people skills for the position of Front Desk. As part of the initial first 10 minutes of a guests experience, the Front Desk Agents are responsible for making...

2d ago

Go to Apply

Online Survey Taker. Earn up to $25 per survey. - Remote

Earn Haus • Au Sable Forks, New York, US • 3d ago

Job description We are urgently looking for people interested in taking online surveys for Fortune 500 brands. If you are a self-starter, looking for flexible hours throughout the week, this may be for you! Earn up to $2...

3d ago

Go to Apply

Online Survey Taker. Earn up to $25 per survey. - Remote

Earn Haus • Saranac Lake, New York, US • 3d ago

3d ago

Go to Apply

Online Survey Taker. Earn up to $25 per survey. - Remote

Earn Haus • Lake Placid, New York, US • 3d ago

3d ago

Go to Apply

Online Survey Taker. Earn up to $25 per survey. - Remote

Earn Haus • Paul Smiths, New York, US • 3d ago

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.