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Volunteer Coordinator- Administrative Assistant (Part Time)

City of Carlsbad • Carlsbad, CA • 5h ago

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Volunteer Coordinator- Administrative Assistant (Part Time)

Salary

$24.00 Hourly

Location

Carlsbad, CA

Job Type

Part-Time Hourly

Job Number

362026

Department

Library & Cultural Arts

Opening Date

03/05/2026

Closing Date

3/26/2026 11:59 PM Pacific

Description

Benefits

Questions

The Position

Carlsbad - The Community:

The City of Carlsbad is ideally situated in north San Diego County where a great climate, beautiful beaches and lagoons, and abundant natural open space combine with world-class resorts, family attractions, well planned neighborhoods, excellent schools, and a charming village atmosphere to create the ideal California experience. Covering nearly 40 square miles, the City of Carlsbad is currently home to about 115,000 residents. The city sets the standard for high-quality local government services and is home to corporate headquarters in technology, life sciences and action sports, supported by a thriving tourism market and nearly 40 percent preserved open space. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life.

You belong in Carlsbad:

The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

The Position:

The City of Carlsbad Library & Cultural Arts Department (L&CA) is currently seeking qualified applicants for the Volunteer Coordinator (part-time) position. This position will support the volunteer program for L&CA including recruiting volunteers, processing volunteer applications and placing volunteers in positions to support the needs of the department.

This position works closely with staff throughout the department and city as well as with members of the public and volunteers. A highly qualified applicant will be team-oriented, self-motivated, possess excellent customer service skills, be well organized with strong attention to detail and be an effective communicator both verbally and in writing.

The Volunteer Coordinator is expected to work at all three Library locations. Scheduled work hours are expected to be 12 - 18 hours a week and may include some nights and weekends.

Key Responsibilities

Works with staff to assess volunteer needs and develop volunteer position descriptions

Develops volunteer opportunities to support L&CA services, events, and programs

Creates a welcoming atmosphere conducive to encouraging volunteer participation

Recruit, assess and process volunteer applications including qualification, reference and background reviews

Leads volunteer orientations incorporating city policies, including respectful workplace and safety in the workplace

Recognize volunteers by planning and coordinating events or other activities.

Maintain and monitor confidential records pertaining to volunteers to ensure accuracy and up to date information.

Provide statistical data on various volunteer programs throughout L&CA.

Other duties as assigned

Qualifications

Possess excellent customer service and written/verbal communication skills

Able to work cooperatively with the public and staff

Able to work independently while managing multiple tasks with attention to detail

Proficient in working with various computer applications and databases, including but not limited to, Microsoft Word, Excel and PowerPoint

Experience & Education

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would qualify

Previous volunteer coordination experience in a professional capacity is highly desire

*Part-time employee cannot exceed 980 total hours worked within one fiscal year.

**Qualified applicants will be notified only if they are selected for the interview process.

APPLE Savings Plan

Employee Assistance Program: EAP (https://cityweb.carlsbadca.gov/civicax/filebank/blobdload.aspx?BlobID=24027)

40 hours of sick leave per fiscal year (July 1- June 30)

Eligible to use after the first 90 days of work

Part time positions do not have benefits, and cannot exceed 980 hours in a fiscal year (July 1- June 30).

Initial in the box below that you acknowledge "see application" and "see resume" are not valid responses to the questions below.

How many years of experience managing and recruiting volunteers do you have?

None

Less than 1 year

1 year but less than 2

2 or more years

Describe your past experience working with volunteers.

Do you have experience using a Volunteer Management Software program or database?

Yes

If yes to the previous question, please describe your experience and your level of proficiency? All else, please @type N/A in the space below.

Are you currently a City of Carlsbad employee?

Yes

Required Question

Employer

Carlsbad, City of (CA)

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