Sr. Administrative Assistant

J&J Family of Companies • Horsham, PA • 1h ago

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at jnj.com (https://www.jnj.com.) .

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for an Sr. Administrative Assistant, Solid Tumor . This hybrid role will be in Horsham, PA.

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

The Sr. Administrative Assistant will be a member of the Solid Tumor, U.S. Oncology organization and will provide comprehensive administrative support to the Real-World Value & Evidence Head, Sr. Director Medical Communications & Scientific Exchange, Lung TA Head and Medical Director for New Products.

This position requires a highly organized, self-motivated assistant who is comfortable working in a fast paced, complex environment. The successful candidate must possess exceptional interpersonal skills and have the ability to interact with senior/executive level management and engage successfully within all levels of the organization.

Key Responsibilities:

Manages highly complex business calendar with a keen sense of priorities and time management to ensure maximum use of time by the managers

Coordinates Team meetings and other staff and leadership activities of the Heads and Sr. Directors; coordinates all materials, tracks action items, and follows up on activities of manager direct reports and other staff members

Acts as liaison between Leadership Team and Organizational Leads

Initiates and executes meeting planning including large organizational on and off-site meetings

Initiates and processes meeting-related contracts for off-site meetings and events

Publishes new hire communications and other departmental communications

Coordinates travel arrangements and processes expense reports in a timely manner

Manages Division organizational charts and distribution lists

Collects and consolidates management data/reports as needed

Coordinates and manages recruiting efforts with HR (i.e., assists with job descriptions, postings, interviews, candidate travel, etc.)

Assists with onboarding/transition of new team members

Provides guidance and leadership to department admin team as needed

Manages office supplies and troubleshoots workplace facility/technology issues Manages support regarding SharePoint and other related repositories.

Always maintains discretion and confidentiality at all times

May perform other duties as assigned

Qualifications

A high school diploma is required. An associate's degree is preferred.

A minimum of 5 years of professional work experience is required.

Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, and rapidly changing environment.

Ability to multi-task and work under minimal supervision is required.

Excellent verbal and written communications skills are required.

Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.

Experience managing complex calendars via Outlook is required.

Possess and exhibit a sense of urgency while maintaining a high degree of professionalism is required.

The ability to exercise sound judgment is required.

Experience with HR systems, productivity tools and portal technology (e.g., Our Source, Workday, SharePoint, IRIS, Zoom) is preferred.

Experience working with PO Systems is preferred.

This job posting is anticipated to close on 3/11/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

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