Job Description Summary: This is a Term-Casual position that monitors sponsor awards to ensure compliance with policy and proper financial reporting. Prepares or assists in preparation of various financial reports (internal and external), including, but not limited to, monthly/quarterly performance/financial reports and billings. Prepares and reviews internal and external financial reports, verifies and enters accounting transactions, and reconciles subsidiary records to final records. Cross-trains and provides backup for other accounting functions. Assists the Assistant Controller with various accounting projects. Reports to the Assistant Controller.
Position Details:
Visa Sponsored Job:
No
Relocation Assistance Eligible:
No
Job Location:
Boulder, Colorado
Position Type & Term:
Part time, Term - Casual (Fixed Term)
Compensation Min - Mid Range:
Hourly Rate Range:$37.25 - $46.57
Final salary and rates are based on education, experience, and skills relevant to the role.
Application Notes
Job Location: Boulder, CO
Job Type: This position requires a minimum of 3 days in the office
Position Type & Term: This is a Part-Time, CASUAL, TERM position (9-months)
Required Application Materials:
Resume/CV
Application Questionnaire: Please complete the required questionnaire as part of your application. Thorough and complete answers are essential. Incomplete questionnaires will result in disqualification from the application.
Key Responsibilities:
Monitors major sponsor awards and those containing more complex terms and agreements for various labs/centers/programs/offices for financial compliance with terms and reporting. Prepares and reviews financial reports and reconciles subsidiary records by reviewing expenditures, journal entries and verifying budgets. Meets reporting requirements of sponsor agreements. Evaluates indirect cost collections for correct application, and verifies that all financial contractual requirements are met. Reviews transfer expenditure requests for allowability and allocability to sponsor awards by having knowledge of the specific awards terms and conditions. Communicates contractual requirements to all affected internal and external parties, including funding agencies as needed.
Responsible for monthly and quarterly performance/financial reporting as required by specific contracts; specifically, reconciles selected accounting data and ensures accounts and contracts are in balance and properly stated. Maintains regular contact with program administrators; answers questions from internal and external parties concerning financial information. Prepares, verifies, and enters journal entry transactions based on detailed analysis, including, but not limited to, contract allocations, chargebacks, and other internal allocations.
Responsible for the preparation and coordination of monthly and quarterly Sales Tax reports and payment submissions. Stays current in both City and State Sales and Use Tax requirements.
Responsible for the preparation, review, and requests of weekly draws for federal agencies, which include NASA, NOAA, DOE, and NSF, in order to comply with the OMB Uniform Guidance and award terms and conditions.
Executes month-end and year-end closing processes. Verifies that the close process was completed correctly. Performs issue resolution impacting financial closes. Prepares communications to users concerning the closing process.
Assists with the audit and 990 tax schedules. Assists with review of the balance sheet, profit and loss balances, account reconciliations, and entries. Assists with preparing schedules to support the annual audit and 990 tax filing. Investigates accounting problems; ensures internal controls are followed; and upholds data integrity.
Instrumental in establishing controls and procedures for new and major contracts. Answers questions about accounting procedures and provides staff training. Leads in the design, development, and user training of UCAR financial reporting and automated financial system. Provides special financial and accounting analysis upon request. Utilizes accounting knowledge, the accounting system, and query language proficiently.
Records journal entries, reviews financial statement activity, and reconciles balance sheet activity as assigned. Investigates accounting problems; performs procedures to ensure that financial applications are working as intended and that internal controls are adequate and being followed.
Answers questions from administrators, external and internal auditors, and others
outside Finance regarding accounting policies, procedures, and internal controls. Reports to supervisor, problems and solutions, as issue(s) become apparent.
Cross-trains in other accounting functions and performs special projects as assigned.
Education & Experience REQUIRED:
B.S. in Accounting, CPA or equivalent combination of education and experience. Public accounting experience preferred.
Minimum of five years of accounting experience with large organization(s), utilizing sophisticated, fully-integrated financial information systems
Knowledge, Skills, and Abilities REQUIRED:
Demonstrated knowledge of general accounting principles, practices, and procedures, including Financial Accounting Standards Board statements and generally accepted accounting principles, internal controls, and consolidated financial statements.
Knowledge of cost accounting and contract management procedures/administration as specified in governmental regulations and circulars such as FAR, 2 CFR 200.
Proficient at independent analysis of financial information, leading to the identification of potential problems and related solutions.
Proficient in working with sophisticated automated financial information systems, including a comprehensive knowledge of subsidiary and general ledger.
Working knowledge of government and corporate contract management procedures and administration. Understands the differences between government regulations and circulars.
Ability to maintain high quality and quantitative standards and simultaneously prioritize the completion of multiple, time-sensitive tasks within a team environment.
Commitment to Job Application Fairness
Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.
Some Final Considerations
At NSF NCAR| UCAR | UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core.
Flexible Work
At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid (three days per week) and/or flexible work hours.
Equal Opportunity Employer
UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Whatever your intersection of identities, you are welcome at UCAR.
Export Control
All positions are required to comply with U.S. export compliance regulations and work location requirements regarding access to facilities and research systems.
Work Location
UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.
AI Software
ChatGPT and similar AI software are powerful tools that are changing the way society receives, processes, and leverages information promptly. While we acknowledge its benefits and do not restrict leveraging it with job applications, we highly encourage a majority of the applicant material to be original work.
