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Position Summary:
Florida Atlantic University is seeking an Administrative Assistant and Specialist to the Dean of the College of Nursing - Boca Raton, FL.
This role provides comprehensive administrative support to faculty and academic leadership within the College of Nursing. Assisting the Dean's Office with cross-college coordination, including committee scheduling, document routing and meeting preparation. As well as coordinating faculty onboarding activities, including documentation collection, access requests, and orientation materials.
This position also oversees student appeal and dismissal processes in accordance with College of Nursing and university policies. Ensuring confidentiality and compliance with university policies, procedures, FERPA, HIPAA (as applicable), and accreditation standards.
Key Responsibilities:
Executive Support to the Dean & Dean's Office Coordination:
Coordinate special projects, orientations, workshops, or events at the direction of the Dean or designee.
Liaise with internal units (Registrar, Finance, HR, IT, Student Affairs) and external partners to support college operations.
Administrative Operations & Office Management:
Draft, format, proofread, and distribute correspondence, reports, academic documents, and official communications.
Maintain organized electronic and physical filing systems in compliance with university, accreditation, and regulatory requirements.
Distribute mail within the College.
Handle sensitive information with discretion and professionalism.
Facilitates and assists the Dean with requests for building maintenance, repairs, etc.
Faculty & Academic Support:
Ensure all course syllabi are entered into Simple Syllabus at least 45 days prior to course start.
Create, coordinate, and distribute monthly faculty development newsletter.
Assist with student documentation compliance.
Order textbook desk copies, name badges, business cards, and office supplies.
Support faculty with proctoring examinations.
Assist with the preparation of materials for accreditation reviews and program evaluations.
Student Appeal & Dismissal Processes:
Organize student/faculty meetings related to dismissals and appeals, including scheduling, notices, and preparation of official documentation.
Serve as the administrative point of contact regarding procedures, timelines, and required documentation.
Prepare, track, and maintain records and correspondence for appeal and dismissal cases.
Perform other job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
A high school diploma and five years of appropriate experience required.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred Qualifications/Skills:
Experience working as an academic advisor in a College of Nursing.
Proficiency with Microsoft Office, Workday, Banner, and other enterprise/academic systems (e.g., scheduling, records).
Strong written and verbal communication; ability to manage multiple priorities and deadlines.
Salary:
$65,000 - $70,000 annually.
College or Department:
College of Nursing
Location:
Boca Raton
Work Days and Hours:
Monday - Friday, 8 a.m. - 5 p.m.
Application Deadline:
2026-03-09
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
Florida Atlantic University is where your future begins.
With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.
To learn more about the vision and mission of FAU, please visit: www.fau.edu
In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.
Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1.
Clery Act Information (https://www.fau.edu/police/clery.php)
Consumer Information
Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.
Florida Statute 1010.35 - Screening Foreign Researchers
Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).
Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.
Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.
