Administrative Program Specialist B (Executive Budget & Financial Operations)
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Administrative Program Specialist B (Executive Budget & Financial Operations)
Salary
$3,345.00 - $6,566.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
38/50691304/APSB/3.9.26-LR
Department
DOTD-Administration
Division
Section 38
Opening Date
03/02/2026
Closing Date
3/9/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Join DOTD's Budget Section - Administrative Program Specialist Opportunity
The Louisiana Department of Transportation and Development (DOTD) is seeking a highly experiencedAdministrativeProgram Specialist Bto support executive-level budget operations and oversee critical administrative and financial functions within theBudget Sections.
This role serves as avital business and financial assistantto the Executive Budget function and operates in a complex, high-impact environment where accuracy, accountability, and sound judgment are essential. The work performed directly supports executive leadership, legislative coordination, and statewide budget compliance. The incumbent functions as thelead specialistfor two of DOTD's seven core programs.
DOTD is one of Louisiana's largest state agencies, with a workforce of over4,300 employeesand an annual budget of approximately$3.2 billion, including$2.5 billion in Capital Outlay funding. The Budget Section is responsible for directing all budget activity across the Department and preparing DOTD'sRecommended Executive Budget Requestfor Operating and Capital Outlay programs.
What We Are Looking For
We are seeking a highly organized and analytical professional who can independently manage executive-level budgets and administrative responsibilities in a fast-paced environment. Successful candidates are detail-oriented, dependable, and capable of working independently while balancing multiple priorities and maintaining compliance with state laws, Civil Service rules, and DOTD policies.
AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Making Accurate Judgments : The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Please visit our DOTD Career Center for more information about our agency:
https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/
Minimum Qualifications
Four years of experience in administrative services; OR
Six years of full-time work experience in any field plus one year of experience in administrative services; OR
A bachelor's degree plus one year of experience in administrative services; OR
An advanced degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168100) .
Job Duties and Other Information
Job Duties:
Independently manage operating budgets for assigned executive offices, including monitoring, forecasting, and reporting of expenditures and revenues.
Analyze and evaluate budget data and requests using the LaGov ERP financial system, including ECC, SRM, and Data Warehouse modules.
Review budget documentation to ensure appropriate funding sources, accuracy, and compliance with budgetary requirements.
Monitor program and project expenditures, assess financial trends, and recommend corrective actions as needed.
Coordinate budget-related meetings, reporting, and data processing activities for supported offices.
Track departmental bills and fiscal notes throughout the state legislative process.
Manage invoice purchasing, travel expenses, training purchases, and reimbursement documentation.
Maintain administrative records, document management systems, and standard operating procedures for the Budget Section.
Position-Specific Details:
Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.
Compensation: Additional compensation may be considered for applicants who possess extraordinary job-related qualifications or credentials in accordance with State Civil Service Rule 6.5(g) and DOTD policy. Any such consideration is subject to approval, verification, and applicable pay limitations.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy please contact:
Brian Jones
Budget Administrator
Department of Transportation and Development
Section 38 - Budget
Office: 225-379-1495
The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any @type.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available:
https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a permanent LA-DOTD employee?
Yes
No
02
Are you a probational LA-DOTD employee?
Yes
No
03
Are you a current or former employee of the State of Louisiana?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA"
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LaDOTD. Please @type "N/A" if there are no immediate family members?
06
DA - 26: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.
07
DA - 26: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08
MAJ - 26: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
I make timely, well-reasoned decisions by using available information, @context, and trade-offs.
I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.
09
MAJ - 26: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
10
MR - 26: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?
I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.
11
MR - 26: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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