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Administrative Assistant (Administrative Officer III)
Salary
$62,220.00 - $96,790.00 Annually
Location
Anne Arundel County
Job Type
Full Time
Job Number
2247-MAA-02/2026
Department
Maryland Aviation Administration
Opening Date
03/02/2026
Closing Date
3/16/2026 11:59 PM Eastern
Description
Benefits
Questions
Description
Open Recruitment
Position Specific Recruitment
This is a position specific recruitment and is open to anyone who meets the minimum and selective qualifications listed below. The resulting list of eligibles will be used to fill this Maryland Department of Transportation Maryland Aviation Administration position or function only. You will need to reapply for any future recruitment conducted for this job classification.
The Maryland Aviation Administration (MAA) is the owner & operator of both BWI Thurgood Marshall and Martin State Airports, serving over 27 million passengers annually.
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The MAA is currently accepting applications for the position of Administrative Assistant (Administrative Officer III) within the Office of Environmental Compliance and Sustainability at the Baltimore/Washington International Thurgood Marshall Airport (BWI Marshall Airport).
Responsibilities Include but are not limited to:
Receiving, monitoring, tracking, sorting, and distributing all incoming documents, mail, and packages.
Screening, analyzing, preparing, and managing responses for OECS correspondence, emails, memoranda, charts, and tables.
Creating and maintaining comprehensive technical and administrative files (both electronic and paper) for the OECS.
Coordinating internal and external meetings, maintaining calendars, and arranging travel for OECS personnel.
Maintaining personnel files and handling sensitive, privileged data for all OECS sections and the Chief Engineer's office.
Monitoring expenditures per contract and task using the Contract Management and Planning System (CMAPS) to provide detailed spending analysis.
Creating spreadsheets and visual representations of financial status (funds available vs. spent) for forecasting and reporting to the finance team.
Assisting in preparing and monitoring the yearly OECS operating budget and providing justifications for new expenditures.
Transferring funds between contracts and tasks to ensure availability.
Maintaining budget records, oversee account operations, and monitoring expenditures up to an approved FMIS level of 900.
This position is located at BWI Marshall Airport in Anne Arundel County, MD.
Qualifications
Minimum Qualifications:
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years' experience in administrative or professional work. * Candidates must possess at least one year of experience utilizing the Contract Management and Planning System (CMAPS) or a similar automated financial tracking system to manage budgets, track expenditures, and process vendor invoices.
*This statement contains a Selective Qualification, which is more focused in scope than the Minimum Qualifications for this classification. ?Selective Qualifications are utilized when the position requires specific or additional bona fide occupational qualifications (i.e., knowledge, skills or abilities).
Notes:
Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.
Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
Licenses & Certifications
Employees in this classification may be assigned duties that require operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the state of Maryland.
Additional Information
You may apply online at https://www.governmentjobs.com/careers/mdotmd to be considered for this recruitment. RESUMES CANNOT BE SUBSTITUTED FOR THE MDOT EMPLOYMENT APPLICATION. Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information.? Please include all relevant experience on your application.? This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.??
If you have held?more than one (1) position at the same employer, please list each position that you held and the length of time that you held each position.
Your application must be received by 03/16/2026.
Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. Please notify in advance. MD Relay Service MD Relay Service Number 1-800-735-2258 (TTY Number: 711. Bilingual applicants are encouraged to apply. The selected candidate may be subject to background and reference checks.
The Maryland Department of Transportation is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.
For education obtained outside the U.S., at the time of application you are required to provide proof of the equivalent American education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).?
The incumbent in this position will not be a member of a covered bargaining unit.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER, MDOT MAA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.
Issue Date: 03/02/2026
Come join the Maryland Department of Transportation Team! We offer more than just a paycheck!!!! We offer healthcare, dental, long term disability, flexible work schedules, and so much more. Read all about our fabulous benefits in detail by visiting:
https://www.mdot.maryland.gov/tso/pages/index.aspx?pageid=152
Don't miss out on a great opportunity for a challenging career along with fabulous benefits!
*Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.
01
Do you possess at least one year of experience utilizing the Contract Management and Planning System (CMAPS) or a similar automated financial tracking system to manage budgets, track expenditures, and process vendor invoices.
Yes
No
02
If you answered yes to question two (2) please explain, and list the name of the employer, dates of employment that you have already listed in the application. If no, list N/A
Required Question
Employer
Maryland Department of Transportation
Address
See Job Posting for Specific Address to Mail an Application ------------, Maryland, ------------
Phone
See Job Posting
Website
http://www.mdot.maryland.gov
Apply
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