Senior Paralegal

ICONMA, LLC • United States, United States • 2d ago

Our Client, a Mass Media and Entertainment company, is looking for a Senior Paralegal for their New York, NY/ Hybrid location. Responsibilities:

Provide corporate secretarial support and oversight of various internal committees, overseeing and coordinating the required activities and actions of such committees.

Schedule and organize committee meetings; ensure committee requirements, such as meeting location and frequency, are complied with and properly documented;

Attend all committee meetings and serve as secretary of internal committees. Secretarial duties will include:

Collect and ensure timely distribution of materials and agendas to committee members;

Prepare and distribute committee meeting minutes in a timely manner;

Collect and maintain documentation of decisions that have been delegated to employees outside of the committee (i.e., deal memos);

Maintain accurate and organized records of committee meetings, decisions, and resolutions; and

Collaborate with legal counsel to ensure that corporate actions and decisions align with legal standards and requirements.

Maintain accurate and organized records of committee meetings, decisions, and resolutions.

Manage corporate records and documentation, ensuring accessibility and compliance with document retention policies.

Produce documentation of committee actions, as requested, by tax, legal or other internal departments or external regulators.

This role will also assist with managing our US subsidiaries, including maintaining corporate records, electing directors and officers, making state filings (including registrations, qualifications, annual reports, and DBAs), and drafting corporate governance documents (including formation documents, bylaws, LLC agreements, resolutions, powers of attorney, and secretary and incumbency certificates).

It will also work with our third-party corporate service providers in Canada and the Caribbean to ensure local regulatory requirements are met, directors and officers are kept current, corporate records are properly maintained ,and support is provided to our accounting and tax teams.

Requirements:

Proven experience as a paralegal or other legal professional in a large law firm or corporate legal department working on sophisticated corporate governance and tax compliance matters

Has comprehensive knowledge of corporate governance principles and other related areas of accountability and can lead the execution of approved plans

Comfortable and capable of working and communicating with senior leaders (e.g., CFO, Head of Tax, President - International)

Setting up meetings with execs via their EAs; Taking minutes during meetings with Execs

Paralegal certification a plus

International corporate governance experience

Familiarity with relevant software and tools for document management and meeting coordination.

Excellent organizational and time-management skills with a keen attention to detail.

Strong written and oral communication skills and interpersonal skills, with the ability to collaborate effectively across various levels of the organization, including the C-suite

Proven ability to work independently, take initiative and assume ownership over tasks and deliverables.

Proven experience as a paralegal or other legal professional in a large law firm or corporate legal department working on sophisticated corporate governance and tax compliance matters

Has comprehensive knowledge of corporate governance principles and other related areas of accountability and can lead the execution of approved plans

Comfortable and capable of working and communicating with senior leaders (e.g., CFO, Head of Tax, Chief Legal Officer, President - International)

Proficient with standard document creation and business communication software, such as Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, Zoom, DocuSign, One Drive, SharePoint, etc.

College degree required

Why Should You Apply?

Health Benefits

Referral Program

Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

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