Administrative Assistant, School of Business

Quinnipiac University • Hamden, CT • 16h ago

Overview: Quinnipiac University's School of Business invites applications for the position of Administrative Assistant. This position will perform administrative assistance required to support the office of the Dean of the School of Business and its faculty.

About Quinnipiac: Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing, and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts & Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities. The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and just opened a South Quad with three new buildings. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.

Responsibilities:

Maintain professional, welcoming, and efficient operations of the Dean's Office with high standards of excellence.

Maintain phone coverage and greeting visitors and students, take messages, relay information, and answer questions within the scope of knowledge and authority, while directing more complex inquiries to the appropriate offices and employees.

Maintain confidentiality-including employee, student, financial, and strategic data-by adhering to institutional confidentiality policies, data privacy regulations, and best practices for secure information handling. Immediately reports any suspected breaches or risks.

Schedule and enter information into the electronic calendar (assist with scheduling the dean's and the dean's office meetings), and the university event management systems.

Manage professional communications including incoming mail/email, correspondence, memos, minutes, newsletters, reports, grants, forms, etc. Maintain correspondence records and contact database.

Utilize Microsoft Office (Word, Excel, PowerPoint), and other software applications for correspondence, maintaining data, reports, forms, mailings/mail merge. Edit work for accuracy, format, spelling, punctuation, and construction. Assure timely completion of all material.

Use the University's cloud computing storage systems, organize and maintain data and documents so they are readily accessible; ensure protocols for document retention are implemented, including all materials and records required for School of Business accreditation.

Maintain faculty lists, data, and biographies, and aiding the dean's office in tracking and documenting faculty activities as needed.

Prepare qualification and meaningful service letters for faculty and Dean's List cards.

Arrange conferences, receptions, meetings, and other events. Duties include planning and managing invitations, catering, facilities, and event set up, AV equipment, and other support functions. On-site oversight of conference arrangement, coordinating with participants and arranging for necessary materials and facilities.

Occasional weekend and evening coverage may be required for special events.

Other clerical duties as assigned.

Education Requirements:

High School Diploma or GED required

Qualifications:

Demonstrated experience providing high-level administrative support in a fast-paced, professional office environment.

Strong interpersonal skills with the ability to greet and assist students, faculty, staff, and visitors with professionalism, warmth, and discretion.

Proven ability to maintain strict confidentiality regarding employee, student, financial, and institutional information.

Proficiency with Microsoft Office (Word, Excel, PowerPoint) and comfort learning new software, databases, and cloud-based systems.

Exceptional written communication skills, including drafting, editing, and formatting professional correspondence, reports, and documents.

Strong organizational skills with the ability to manage calendars, schedule meetings, coordinate events, and maintain accurate records.

Ability to multitask, prioritize competing deadlines, and maintain accuracy and attention to detail.

Flexibility to provide occasional evening or weekend support for special events.

Commitment to high standards of customer service, professionalism, and operational excellence.

Proven ability to collaborate effectively with individuals from varied backgrounds.

Special Instructions to Applicants:

TO APPLY:

Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and contact information for three references on the application form.

Please note this is a Grade 6 position in the Clerical & Technical Union

The hourly rate is $26.88

Work week is 35 hours per week

This position requires the successful completion of a Microsoft Office skills test and background check

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.

Go to Apply

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