Deputy Clerk of Courts

WAUSHARA COUNTY • Wautoma, WI • 1d ago

JOB REQUIREMENTS: FUNCTION: This position is a clerical/legal position under the supervision of the Clerk of Courts. Performs a variety of complex legal and clerical duties as described in the Wisconsin Statutes in accordance with State Laws and County regulations. Appointed by the Clerk of Court and approved by the judge per Wis. Stats. 59.35(1). An oath of office is taken and filed every four years. MAJOR RESPONSIBILITIES: 1. Work with the public and numerous agencies. 2. Setup, maintain and close court files. 3. Daily court work of clerking and filing. 4. Data entry of court documents on CCAP and other systems. Files, records, prepares and distributes correspondence and legal documents pursuant to established standards and procedures as assigned. Communicate with customers of the clerk\'s office by answering the phone, assisting people at the counter, responding to requests and distributing forms. 7. Certifies case documents. 8. Performs searches of case information for customers. 9. Properly enters and maintains electronic court records on the Circuit Court Automation Program (CCAP) according to established procedures and standards. 10. Clerks and logs minutes of court hearings as assigned by supervisor. 11. Properly collects and receipts fines, costs, assessments, forfeitures and other appropriate fees. 12. Prepares daily court calendars from CCAP. Ensures files are complete and ready for court as assigned. 13. Goes to the Post Office and properly process outgoing and incoming mail as assigned. 14. Maintains jury records, questionnaires, summonses, correspondence and juror payments as assigned. 15. Calendars and gives notice to parties regarding matters for the court. 16. Serves as a backup to other clerk of court staff. 17. Perform other duties as may be required or assigned. Regular attendance and punctuality is required. Deputy Clerk Clerk of Courts Page 2 WORKING ELEMENTS: A. Education, Training and Experience Associate degree in secretarial science, legal secretary or administrative assistant. One to three years experience in the legal field, knowledge of legal terminology and understanding of court procedures, computer word processing experience, clerical and accounting skills. Experience with handling of money. B. Job Specific Knowledge, Ability and Skills Ability to use computers. Working knowledge of modern office methods/procedures and equipment. Working knowledge of business English and communication. Ability to @type and perform word processing tasks. Ability to establish and maintain effective and cooperative working relationships with customers and peers. Ability to understand and effectively carry out instructions. Ability to work independently. Ability to answer inquiries/complaints effectively with tact and courtesy. Ability to initiate and complete a variety of work assignments independently. Ability to accurately enter information into computer systems. Ability to maintain accurate/complete records. Ability to work under pressure and meet deadlines. Ability to attend training sessions. Ability to exercise independent judgment and take responsibility within the scope of your job. Ability to effectively communicate orally and in written form. Ability to maintain confidentiality. Ability to work additional hours when needed. Ability to be bonded. C. Responsibility and Authority Responsible for office equipment, receipting of money, checks, credit cards, electronic transfers; and court records. D. Working Conditions Normal modern office environment that performs public service duties. Most work is performed from a sedentary position. Occasionally required to move/carry boxes up to 50 pounds. ** OTHER EXPERIENCE AND QUALIFICATIONS: Associate degree in secretarial science, legal secretary or administrative assistant. One to three years experience in the legal field, knowledge of legal terminology and understanding of court procedures, computer word processing experience, clerical and accounting skills. Experience with handling of money. ** APPLICATION INSTRUCTIONS: Apply Online: https://wausharacountywi.munisselfservice.com/ess/employmentopportunities/default.aspx

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