Summary This position is located in Nursing service at the VA Medical Center in Louisville, KY. The incumbent serves as primary timekeeper performing a wide range of payroll duties in the preparation of electronic timekeeping within the medical center. Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Major duties include, but are not limited to: Preparation and accuracy of timecards for approximately 250-300 employees (full time, part time, intermittent, fee basis for Title 5 and Title 38 employees, and Title 38 Hybrid; Preforms timekeeper duties; Performs a full range of standard and nonstandard clerical assignments such as receives calls and visitors; receives, reviews, and distributes incoming mail; establishes and maintains office files; assists with licensure certification of RN's and LPN's ensuring that the appropriate paperwork is routed and tracked and communicates with the Nursing service managers, Human Resources, and the employee to ensure that licensure regulations are met and maintained; Assists with clearance of employees by coordinating process with the employee's nurse manager, making appointment for the clearance, using the appropriate forms as approved by the facility Medical Center Memorandum (MCM), by completing the preliminary calls to services when allowable, and following fiscal service guidelines; Monitors and reports time and attendance for numerous pay plans and @type of leave; Utilizes a computerized scheduling software program (Scheduler Builder); Prepares, maintains, reviews, and certifies time and attendance reports for a variety of pay plans, @types of leaves and special pay situations; Tracks and maintains various logs for military leave, LWOP, fee employees, advanced leave packets, unscheduled hours, maintains a file for return to duty, leave donor program, and is responsible for ensuing that timecards and corrected cards are certified timely on timecard day; Works closely with payroll, Chief, Fiscal service, and other timekeepers in order to maintain exception list within the last pay period; Performs other duties as assigned. Work Schedule: Full Time, Monday - Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to @type at least 40 words per minute. AND SPECIALIZED EXPERIENCE: Applicants must possess at least one (1) full year of specialized experience that equipped you with the knowledge, skills, and abilities to successfully perform the duties of a Time and Leave Clerk (Office Automation), and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-4) in the Federal service. Specialized experience processing and maintaining attendance and leave records for employees, knowledge of pay and/or leave rules, regulations, procedures, programs, and system requirements and using office automation software such as Microsoft Office (Word, Excel, and Outlook) to enter and retrieve data, prepare documents, etc. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week. OR EDUCATION SUBSTUTATION: Have you successfully completed 4 years of education above the high school level? This education must have been obtained in an accredited business, secretarial, or technical school, junior college, college or university This education must have been obtained in an accredited technical school, junior college, college or university for which high school graduation is the normal prerequisite. NOTE: Transcripts must be submitted at time of application. OR COMBINATION OF EXPERIENCE AND EDUCATION: Equivalent combination of successfully completed post-high school education (beyond the second year) and specialized experience as described above, which meet the total experience requirements for this grade level. NOTE: Transcripts must be submitted at time of application. Physical Demands: The work may require some physical effort such as standing, walking, bending, or sitting. May require moving and picking up of corrugated packing boxes containing files during purging and storing of records. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Note: Per "Executive Order 14251: Exclusions from Federal Labor-Management Relations Programs", this position is no longer eligible for bargaining unit participation.
