Overview
This position is responsible for the overall management and coordination of tasks associated with the high functioning of the medical education program related to Phase 1 of the curriculum. This position will work collaboratively with the members of the UME Office, Education Technology, the Office of Assessment and Evaluation, as well as module, course, Phase 1 directors, program administrators, and students.
Responsibilities
Overall administrative support for the Assistant Dean of Basic Sciences and Phase 1 Co-Directors, including:
Management of the SOM Year 1 and Year 2 homepages on the learning management system
Schedule meetings as required to support Phase 1 curriculum delivery
Quarterly module director meetings
Module specific planning meetings for module planning and implementation
Other meetings as required
Support Phase 1 directors, module directors, including Intersession Director, in curriculum delivery and administration, including:
Preparing curricular material as requested by module directors
Assisting module directors with organization and coordination of teaching schedules
Managing space reservations for all educational sessions and placing information in campus resource scheduler
Communicating with teaching faculty regarding schedules
Maintaining up-to-date teaching faculty information
Uploading curricular material into the learning management system
Monitor annual faculty attestation completion
Other duties as requested
Provide central oversight and ongoing monitoring of required course evaluations and assessments in learning management system, ensuring compliance with policy
Review student grade reports in learning management system and ensure reports are complete and that narrative comments, where required, are included and comply with institutional policy
Ensure student grade reports are forwarded to the Registrar's Office and uploaded to the students' portfolio in compliance with institutional policy
Create monthly reports on grade submission for courses to ensure compliance with accreditation requirements
Tracking and monitoring student attendance and absence across Phase 1
Tracking and monitoring Professionalism behaviors across Phase 1
Assist Ed Tech in coordinating and administering computer-based assessments.
Serve as examination proctor when required
Support Chair of Phase 1 Curriculum Subcommittee
Compile agenda and distribute materials for monthly meetings
Record and document minutes for monthly meetings
Monitor annual attestation completion
Provide general office support to the UME Office, including:
Greeting visitors to the UME Office
Monitoring and answering emails and phones and triaging to appropriate individuals
Schedule meetings as requested
Support for curricular programs managed through the UME office (e.g., Transition Course, Intersessions)
Additional administrative tasks of the UME office as needed
Qualifications
Education requirement:
Bachelor's degree
Technical/computer skills:
Proficiency in Microsoft Office Suite, Outlook, Word, Excel and PowerPoint
Agility in learning new computer applications
Experience with online learning management systems preferred
Prior experience:
3-5 Years in higher education administration
Minimum Salary
USD $39,996.32/Yr.
Maximum Salary
USD $49,995.40/Yr.
New York Medical College offers a comprehensive benefits package for full-time employees* which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children
Legal plan
Employee Assistance Program
Early-Release Fridays (October - March)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave
Annual Holiday Schedule
*Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC's voluntary benefits, but they participate in separate Health and Welfare benefit programs.
New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
Job Locations US-NY-Valhalla
Requisition ID 2026-12942
Position Type Temporary Full-Time
Schedule Shift 1
Hours Per Week 35
Travel 10%
Category Administrative/Office Support
FLSA Status Non-Exempt
