Administrative Assistant I

Grand County • Kremmling, CO • 1w ago

JOB SUMMARY

This position is responsible for clerical operations, website, advertising, and data management of the Grand County Extension Office.

ESSENTIAL JOB FUNCTIONS

Answers and directs phone calls.

Collects and distributes mail, prepares outgoing communications such as memos, emails, invoices, reports, and other correspondence.

Copies correspondence or other printed materials.

Evaluates and suggests edits for distribution materials.

Organizes and maintains filing systems (computer and physical).

Provides customer assistance, greets visitors, and dispenses information as needed.

Conducts research and collects information.

Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, records and transcribes meeting minutes.

Operates office equipment; schedules equipment maintenance when necessary.

Orders supplies and office equipment as needed.

Uses financial management software, including Incode, QuickBooks, and Kuali, to manage accounts.

Reviews account payables and receivables for accuracy; provides necessary research, correspondence, and information; evaluates and updates financial policies.

Tracks County and Extension budgets; completes and organizes vouchers.

Handles cash accounts, maintains records of income and disbursements; prepares bank deposits and reconciles accounts.

Performs data entry, assists with data management and reporting.

Serves as liaison with Information Technology to solve computer problems.

Performs basic video editing and creates and produces educational videos.

Manages social media accounts, including Facebook and YouTube.

Creates newsletters and other advertising/marketing materials for 4-H and Extension programming using Canva.

Creates documents, spreadsheets, maps, and signage for county fair and other events.

Maintains and routinely modifies the Grand County Extension website and manages 4honline and Fairentry.

Coordinates site rentals, maintains fairgrounds event schedule, distributes grounds rental contracts information, and receives rent and deposits.

Attends training and department meetings when required.

Supports the 4-H program by creating and filing forms and waivers, providing transportation, and performing other tasks as needed.

Assists with County Fair and may provide administrative support for Fair Board.

Performs other related job duties as assigned.

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