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Administrative Coordinator

Robert Half • Fontana, CA • 4h ago

Description

TITLE: Transportation Administrator

Compliance/Service Scheduling:

Schedule maintenance services for various shops, while coordinating with shop managers

Run weekly BIT/Opacity reports in Fusion of units upcoming/due/past due, created for all shops

Create spreadsheets in MS Exel of unit locations and dates due for both BIT and Opacity

Utilize Fusion L/R contract to locate customer contact information for specific units, for use of

notification of upcoming Preventative Maintenance

Notify customers by email and/or phone, to schedule client to bring equipment in or set up on-site

appointments

Distribute work to assigned team/fleet-techs to perform on-site or in-house PM services

Assist in daily yard checks, locate and verify units on yard are current on BIT, PM or Opacity

services

Review incoming work orders from services performed and update on fusion and/or notify client

of any follow-up/major repairs needed

Pull back-up data when requested, for CHP inspections performed on our clients

Issue back-up data or records to clients, should they require back up for their files

Schedule outside vendors to perform services outside our service range or hours

Arrange a sub unit with Rental department for leased customer units that are brought in for service

or repairs

Open and process all work orders for BIT's, PM's, Opacity's and follow-ups

Assist in Creating in Fusion the service intervals (BIT, PM, Opacity) for all company units

In-Servicing units:

Maintain an organized and uniformed "In-Service" process

Input all data in to Fusion, under the unit's "Documents" information

Submit all required data from PDI and other forms of inspections to appropriate warranty services

Submit data for CARB

Request ARB numbers

Managed Services- Target Stores:

Open and process repair orders as needed for various shops.

Process repair orders for invoicing and rebills.

Perform and create back-up reports

Perform additional tasks as requested by management

Unit Recalls:

Open and process "Vehicle Recall Notices"

Look up unit, location and status

Scan and document notice with Unit information

Send notification to shop where unit is domiciled and/or serviced

Requirements

REQUIREMENTS:

Strong excel experience

1+ year(s) experience in auto or related industry

Strong organizational and communication skills

Essential Skills

A high level of business ethics and confidentiality.

Excellent interpersonal and customer-facing skills.

Strong communication skills, both written and verbal.

The flexibility and willingness to learn.

The ability to work as part of a team.

The ability to work accurately, with attention to detail.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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