Accounting & Finance Specialist
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Accounting & Finance Specialist
Salary
$48,145.50 Annually
Location
City County Building, IN
Job Type
Full Time
Job Number
09688
Department
Marion County Community Corrections
Opening Date
02/25/2026
Closing Date
3/27/2026 11:59 PM Eastern
Description
Benefits
Overview
Agency Summary
The purpose and mission of the Marion County Community Corrections Agency is to improve the lives of citizens in Marion County through community supervision, as an alternative to incarceration, utilizing evidence-based practices and comprehensive case management while cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the citizens of Indianapolis and Marion County.
Job Summary
This position is responsible for performing all purchasing functions, ensuring financial accuracy with respect to accounts payable and receivable, and all cash transactions. Assures that all business-related matters are handled in a timely and professional manner. Responsible for reviewing client accounts and negotiating fee adjustments and client payment options and performing a variety of collection activities to recoup account revenues. Incumbent in this position may be required to travel to other locations such as minimum-security correctional facilities. This position has general oversight from the business supervisor or CFO with limited independent judgment. Position reports to the Accounting Administrator- Finance Supervisor
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.
Position Responsibilities
Client Accounts
Compile collection reports as requested by Finance Supervisor, Manager, CFO or other members of the administrative team and reconcile monthly quietus report with reports of collections
Negotiate, approve, and enter payment plans for clients while on the program or after release, and monitor that payments are made according to payment plan guidelines
Post payments to the financial application and debit card system on clients' accounts in a timely and efficient manner
Petition the courts for cash bonds and process bond payments from other county agencies
Assist OFM and clients with collection of accounts
Update revenue enhancement and submit to city collections
Work with OFM revenue recovery, outside collection agencies, and clients to resolve collection issues
Process and review account adjustments
Resolve client discrepancies and process paperwork for client refunds as necessary
Monitor client payments made by the website and kiosk for proper posting to the financial application
Research client accounts and perform financial analysis for adjustments
Develop fee reduction agreements as needed
Assist in design and testing of website, financial application, and other programs related to client financial accounts
Train new hires and agency team-members on financial application and other finance programs
Assist with retrieving paperwork from court when needed
Procurement
Administer all phases of procurement process for department
Prepare purchasing and accounts payable documents to ensure purchase requests and invoices are processed in a timely manner
Manage department requisitions to ensure proper competition methods are followed; as well as track and monitor the bid/quote process
Oversee purchase transactions, ensuring purchase orders and all required documents are completed for public record
Complete and maintain vouchers to ensure all utility payments are processed and paid in a timely manner
Liaison with City purchasing, Accounts Payable and vendors to review and resolve procurement issues
Consult and correspond with vendors to ensure payments are received in a timely manner
Determine appropriate method of competition as established by procurement state statute, rules, regulations and policies
Complete accurate and timely MBE/WBE report on a monthly basis
Attend department/agency and enterprise-wide meetings and provide procurement updates as needed
Responsible for all aspects of the Department's usage of the City P-Card program and benefits
Reconcile purchases to P-card and ensure timely submission to City purchasing for monthly payments
Coordinate asset tagging for all new capital and controlled assets in accordance with established policies
Coordinate staff travel, training, and cell phone accounts
Work with internal partners and external vendors to ensure the client or staff issues have been resolved adequately If issues are identified
Responsible for grant expenditures and providing information to the Grants manager for monitoring and reporting purposes
Confidentiality is to be maintained at all times
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
Qualifications
Minimum Job Requirements and Qualifications
Associates degree in Business Administration, Finance Management, or related field with one (1) year of experience in government accounting preferred. An equivalent combination of education, training, and experience can be used in lieu of degree. Ability to communicate effectively both orally and in writing. Must be skilled in establishing cost effective programs and quality control. Must have knowledge in contracts. Must adhere to compliance with appropriate state and federal laws. Emotional intelligence when dealing with people of all backgrounds. Must have and maintain a valid driver's license. Knowledge and use of Microsoft Office.
Preferred Job Requirements and Qualifications
Bachelor's degree in Business Administration, Finance Management, or related field with two (2) of experience in government accounting. Ability to communicate effectively both orally and in writing. Must be skilled in establishing cost effective programs and quality control. Must have knowledge in contracts. Must adhere to compliance with appropriate state and federal laws. Emotional intelligence when dealing with people of all backgrounds. Must have and maintain a valid driver's license. Knowledge and use of Microsoft Office.
