Faculty Operations Manager
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Faculty Operations Manager for Hospital Medicine serves as the primary operational lead for faculty recruitment and faculty affairs processes within the division. This role partners closely with divisional leadership and institutional stakeholders to manage end?to?end recruitment for more than 20 faculty hires annually and to ensure efficient, compliant faculty lifecycle operations.
The Faculty Operations Manager oversees key faculty affairs functions, including leaves of absence, effort allocation changes, role updates, credentialing, and privileging, while maintaining accurate faculty tracking systems and driving process improvements. This role also supervises a team of three administrative professionals, providing leadership and oversight to ensure high?quality service delivery in a fast?paced academic medical environment.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Who We Are
The division is nationally recognized for clinical excellence, quality improvement, health systems research, and education, with a growing portfolio of funded research and leadership at the institutional and national levels. Known for a supportive and transparent culture, Hospital Medicine values collaboration, innovation, and continuous improvement, offering a dynamic environment for professional growth.
Administrative and operational staff in the Division of Hospital Medicine play a critical role in supporting clinical care, research, and education. Our teams partner closely with faculty and clinical leaders to manage complex systems, improve processes, and ensure the division operates effectively in a fast-paced academic medical environment.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Responsibilities*
Management & Team Leadership
Provide direct supervision and day-to-day operational guidance to three administrative staff, including work prioritization, performance management, coaching, and professional development.
Develop team capacity and coverage plans to support divisional growth, peak periods, and evolving faculty needs.
Foster team development and build administrative capacity to support divisional growth and evolving needs. Faculty Affairs and Lifecycle Operations
Serve as the day-to-day operational owner for faculty lifecycle processes, including leaves of absence, effort allocation changes, role updates, and compliance requirements.
Act as the primary point of contact for faculty leaves (medical, parental, and other), tracking status, coordinating timelines, and submitting required documentation to HR partners.
Oversee licensing, credentialing, and privileging processes for faculty and advanced practice providers in collaboration with Department Faculty Affairs, Human Resources, and Medical Staff Services.
Partner with the Administrative Specialist leading faculty evaluations to ensure timely execution and compliance with institutional timelines.
Oversee division-facing faculty promotion processes, including annual CV review processes
Coordinate the FPPE and OPPE processes for the division in collaboration with the Service Chief
Identify operational gaps or breakdowns in faculty affairs processes and implement practical, execution-focused improvements. Faculty Recruitment
Serve as the primary operational owner for faculty recruitment processes in partnership with the Faculty Recruitment Director, supporting 20+ annual faculty hires.
Manage the daily execution of recruitment activities from advertisement through appointment approval, including candidate scheduling, communications, interview logistics, and documentation.
Coordinate administrative team activities during recruitment cycles to ensure seamless execution and follow-through.
Monitor recruitment pipeline activity and proactively address delays, bottlenecks, or process breakdowns.
Partner with clinical operations leadership to support year-over-year hiring execution based on approved staffing plans and clinical volume projections. Program and Project Support
Provide project management and organization support for clinical operations as prioritizes arise
Support additional divisional initiatives as assigned Other duties as assigned
Required Qualifications*
Bachelor's degree or equivalent combination of education and experience
Professional experience with prior management, supervisory, team leader
Excellent time management skills, with the ability to work on simultaneous deadline-driven projects
Exceptional interpersonal skills and the ability to work independently and take initiative, as well as work within a team, with minimal supervision.
Demonstrated ability to communicate well, both orally and in writing
Ability to work collaboratively and demonstrate flexibility and commitment to embracing change
Ability to partner, interact with, and build professional relationships with faculty and staff at all levels
Desired Qualifications*
Experience with faculty or staff recruitment and onboarding processes
2 or more years of experience in a management role with progressively increasing responsibility, preferably in an academic, healthcare, or related setting
Forward-planning skills, and the ability to efficiently and effectively prioritize and problem solve
Work Locations
This position is hybrid, with an expectation of one on-site day per week and flexibility to increase on-site presence during peak operational periods or as divisional needs evolve.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
274410
Working Title
Faculty Operations Manager
Job Title
Admin Manager Assoc Healthcare
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Exempt
Organizational Group
Medical School
Department
MM Int Med-Hospital Medicine
Posting Begin/End Date
2/24/2026 - 3/10/2026
Career Interest
Healthcare Admin & Support
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