Administrative Support Specialist

ASRC Federal Holding Company • Falls Church, VA • 3h ago

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work

ASRC Federal is hiring an Administrative Support Specialist to serve as the primary office administrative support for PFPA offices located at Falls Church, VA. Responsibilities include: assembling administrative packages four times per week to be routed for Headquarters review and approval; tracking correspondence, tasking, and suspense using the inter-tracking system; providing back up for team members on PFPA databases and office processes; preparing work orders requesting IT services, telecom, and computer network services for directors and team members two (2) to three (3) times per week.

Assist the fire warden with the primary Office Safety Representative in ensuring all team members are apprised of all safety and occupational health issues affecting the organization, supporting investigations for mishaps occurring in the PFPA's office area, and representing the PFPA office in attending meeting at least two to three days taking notes, and providing input to the safety office program at a minimum once per month.

Shall be responsible for printing all material related to a meeting in advance of meetings for the office director and personnel; and preparing folders as needed. The Contractor shall maintain Outlook calendars, scheduling and creating agendas for meetings and hiring interviews, resolving calendar conflicts, and confirming the next day's meeting as required daily.

Shall serve as administrative support for the Correspondence and Tasking Management System (CATMS) by maintaining the policy office tasking's as listed in CATMS, coordinating with program administrators to resolve team members' problems, developing awareness products for the team, and supporting team training four (4) times per week.

JOB REQUIREMENTS:

Five (5) or more years of DoD experience

Have the ability to provide administrative support for meetings, correspondence, and gathering background information to support senior officials' attendance at meetings.

Assist in providing illustration/graphics support requiring visual display/presentations/aids, including videos.

Administrative support activities also include but are not limited to maintain calendar, prepare correspondence and reports, office management.

Must have skills in the following areas:

Oral and written skills.

Critical thinking skills.

Proficient in Microsoft applications such as Word, Excel, PowerPoint, Outlook and Teams

Work independently and as a team member.

Learn and apply administrative support concepts to assigned duties.

Ability to schedule meetings and maintain calendars

Make travel arrangements

Assist with other clerical tasks as needed, including data entry

CLEARANCE LEVEL:

DoD Secret Security Clearance

EDUCATION:

High School graduate

BENEFITS:

Health, Dental, Vision, 401K Matching, AD&D Insurance

EEO Employer F/M/Vet/Disabled

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

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