Administrative Assistant

Robert Half • Vallejo, CA • 7h ago

Description

Robert Half's client in Vallejo, CA is seeking a detail-oriented Administrative Assistant to join their team on a long-term contract basis. In this role, you will play a critical part in supporting operational processes and ensuring smooth communication with clients and team members. The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to handle high-pressure situations with care and accuracy. This is a small office where teamwork makes all the difference! Our client is looking for a someone who thrives in a team environment, has a desire to learn, and brings their best to work every day!

Administrative Assistant Responsibilities:

Coordinate and assign repossessions, maintaining communication with field agents and spotter cars to secure collateral.

Schedule and manage redemption appointments and personal property arrangements.

Answer inbound and outbound calls with clients and customers, ensuring composure and attentiveness in all interactions.

Handle in-person customer interactions, including de-escalating challenging situations effectively.

Adhere to company policies, state regulations, and legal procedures.

Prepare, document, and mail repossession notices such as Notices of Seizure promptly.

Update customer accounts and maintain accurate records using multiple software platforms.

Manage multiple tasks across web-based portals and email systems efficiently.

Process repossession documents and communicate updates to assigned clients.

Perform administrative tasks such as scanning, faxing, and emailing with attention to detail.

If you are interested in this Administrative Assistant position, please submit your resume today!

Requirements - Must meet corporate insurance age requirements.

Ability to pass pre-employment and random drug testing.

Intermediate computer skills, including proficiency in Microsoft Office Suite and data entry.

Strong written and verbal communication skills.

Must pass background checks to meet California State Licensing requirements.

High school diploma or GED required; college degree preferred.

Proven ability to handle high call volumes and resolve customer inquiries.

Exceptional organizational skills to manage multiple tasks and deadlines effectively. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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