Administrative Specialist II

Novant Health • Matthews, NC • 13h ago

What We Offer

The Administrative Specialist II provides administrative and clerical support to the department, either as part of a team or individually to ensure the administration and smooth running of departmental business. Demonstrating Novant Health's commitment to deliver the most remarkable patient experience, in every dimension, every time.

What You'll Do:

Schedule: Monday - Friday, daytime hours.

Greet and assist visitors to the department. Answer all incoming telephone calls routing each caller to the appropriate place and providing accurate information in a courteous manner. Type all correspondence for leader: memos, letters, minutes, agendas, etc.

Maintain calendars for managers. Arrange Meetings and/or events as well as conferences, conference calls, and video conferences.

Submit requests for disbursement to Accounts Payable. File Expense Reports. Collect invoices for departmental services, if applicable. Develop, monitor, and reconcile the budget.

Oversee departmental timekeeping duties including researching discrepancies and correcting as appropriate.

Order supplies and maintain inventory for department. Assist with electronic presentations to include charts, tables, graphs, PowerPoint, and other reports.

What We're Looking For

Required:

High School Diploma or GED.

Two or more years of administrative support experience.

Fluency in Microsoft Word, Outlook, PowerPoint, Excel, Access.

Ability to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases.

Ability to create an environment that supports and respects diversity to promote creative problem solving.

Ability to communicate the value of activities within the organization and community to gain cooperation and collaborative partnership.

Preferred:

Two or four year college degree.

What's In It For You:

Comprehensive benefits include health, dental, vision, and life insurance.

Retirement fund with matching contributions.

Tuition assistance for qualifying team members.

Why Choose Novant Health?

At Novant Health, we believe remarkable care starts with compassion for our patients, our communities, and each other. We value belonging, courage, personal growth, and teamwork, creating a space where everyone is respected, supported, and safe to show up as their full selves.

Job Opening ID

148857

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