Administrative Program Manager 3
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Administrative Program Manager 3
Salary
$4,387.00 - $8,608.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
61/8920/APM3/02.20.2026-KL
Department
DOTD-Engineering & Operations
Division
District 61- Baton Rouge
Opening Date
02/23/2026
Closing Date
3/2/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
District 61 - Unit 001 - Baton Rouge
At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.
About this position
The position is to manage the administrative programs and support functions for the district. This position is located in the District 61, Unit 001, Business Office of the Department of Transportation and Development and reports directly to the ADA of Business. It serves as District's financial subject-matter-expert concerning cost coding for all payable and procurement documents. It's responsible for the establishment and maintenance of internal recording and control procedures involving the collection, evaluation, preparation, reconciliation, and processing of over 4,000 District documents. Also serves as Signatory Authority as required and is responsible for the administration of District Switchboard functions.
AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:
Driving Results:Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.
Making Accurate Judgments:Makes timely, well-reasoned decisions using available info, @context, and trade-offs.
Thinking Critically:Analyzes key info, weighs evidence, and draws logical, well-supported conclusions from credible sources.
Communicating Effectively:Communicates clearly, listens actively, and explains complex ideas well.
Please visit our DOTD Career Center for more information about our agency:
https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/
Minimum Qualifications
Six years of experience in administrative services; OR
Six years of full-time work experience in any field plus three years of experience in administrative services; OR
A bachelor's degree plus three years of experience in administrative services; OR
An advanced degree plus two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=170700) .
Job Duties and Other Information
Job Duties:
Budget/Fiscal Management
Responsible for daily reconciliation of expenditures against the budget, ensuring the district operates within its allocated funds.
Prepares budget projections/analysis for 30 Administrative Units by monitoring expenditures using spreadsheets/databases and LaGov reports.
Independently manages, approves, signs, and supervises the preparation and transmission of all payment documents; such as expense accounts, purchase order payables, and monthly fuel reports.
Develops and implements the process/procedures for procurement and accounts payable sections within the District, ensuring effective and efficient process flow in compliance with Generally Accepted Accounting Principles (GAAP).
Responsible to oversee the transmission of payroll data; examining and reviewing payroll via PTMW, Plant Maintenance (PM), and AGILE systems ensuring compliance with Federal Labor Standards Act (FLSA).
Procurement/Inventory
Oversee District Buyers in the procurement process, ensuring compliance with DOTD Procurement regulations.
Directs establishment of inventory control measures, ensuring goods and services are receipted and adequately accounted for within District guidelines.
Serves as Property Manager responsible for the management of Property Control items (over $1,000). Establishes a standardized procedure for thorough recording, tagging, and tracking items by location.
Directs the disposition of surplus property and the transfer of property.
Administrative
Serves as Signatory Authority as required and is responsible for the administration of District Switchboard functions.
Responsible for providing adequate training opportunities for assigned District personnel, concerning procurement, payables, and payroll processes as defined in Agency Policy and Procedure, and Business Manuals.
Position-Specific Details:
Appointment Type:Probational, Promotional, or Detail to Special Duty.
Work Schedule:Work hours are to be determined, Monday - Friday
Compensation: 2,024.80/biweekly
How To Apply:
No Civil Service test scoreis required to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Victoria Cairns
Administrative Program Director 3
Department of Transportation and Development
Phone: 225-231-4107
"The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any @type."
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a permanent LA DOTD employee?
Yes
No
02
Are you a probational LA-DOTD employee?
Yes
No
03
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
04
Are you a current or former employee of the State of Louisiana?
Yes
No
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please @type "N/A" if there are no immediate family members?
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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