Intellectual Property Legal Assistant

Adecco US, Inc. • Brookfield, WI • 1h ago

Metro Milwaukee Area (Hybrid)

Full-Time | Hourly, Non-Exempt | 40 hours/week (Monday-Friday)

A well-established law firm with a focused intellectual property practice is seeking a detail-oriented Intellectual Property Legal Assistant to provide comprehensive administrative and procedural support to a small team of attorneys. This role is ideal for a motivated professional who enjoys precision-driven work, thrives in a deadline-oriented environment, and has an interest in patent and trademark processes.

Key Responsibilities

Prepare, revise, proofread, and organize correspondence and draft legal documents

Support client billing processes, including time entry, invoice review, edits, and distribution

Provide day-to-day administrative support to the intellectual property practice group

Assist with opening and maintaining new client and matter files within practice management and IP docketing systems

Prepare, send, and archive engagement letters for new clients

Scan, distribute, and electronically file incoming correspondence

Organize and manage email correspondence within the firm's document management system

Assist with preparation and filing of formal IP-related documents, including application materials, information disclosure statements, declarations, powers of attorney, assignments, issue fee transmittals, reporting letters, and related correspondence

Support electronic filings with the U.S. Patent and Trademark Office

Generate and distribute docket reports, deadline reminders, and status updates to attorneys

Assist with administrative financial tasks, including wire and check requests, expense reports, and invoice processing coordination with accounting

Qualifications

Associate degree, high school diploma, GED, or relevant industry certification

Strong organizational skills with the ability to manage multiple priorities and deadlines

Exceptional attention to detail, particularly in document preparation and filing accuracy

Clear and professional written and verbal communication skills

Familiarity with legal terminology, document workflows, and administrative procedures (prior IP or law firm experience preferred)

Proficiency with Microsoft Office and legal technology tools, including document management systems, e-filing platforms, and practice management software

High level of professionalism and discretion when handling confidential information

Proactive mindset with the ability to anticipate needs and solve problems independently

Position Details & Benefits

Full-time position (40 hours per week)

Hybrid schedule: onsite work with the opportunity to work remotely up to two days per week following a six-month onboarding period

Complimentary onsite parking

Competitive benefits package including medical, dental, vision, disability, life insurance, retirement plan with employer contributions, profit sharing, paid time off, and additional benefits

Pay Details: $70,000.00 to $75,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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