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GENERAL DESCRIPTIONPerforms highly complex (senior level) legal assistant work to support Staff Attorneys responsible for enforcement litigation. Duties include analysis of investigative reports and managing legal/administrative support for SOAH hearing processes, including knowledge of SOAH rules, filing process and deadlines. May assist with training and oversight of administrative staff. At the direction of staff attorneys is responsible for preliminary preparation of SOAH case evidence. Assists with investigative process for SOAH cases including processing subpoenas, obtaining certified records from courts and other public entities, obtaining, verifying, and organizing affidavits and working with non-retained witnesses to obtain sworn statements and affidavits on SOAH cases. May attend proceedings and assist staff attorneys with presentation of evidence. May work with investigations department to obtain prescription data for licenses. For SOAH cases, assists with case tracking, organization of pleadings and discovery and maintains litigation files electronically. Works with administrative staff to maintain the agency file and verify evidence returned from SOAH. Assists with preparation of evidence for review by expert witnesses. Assists with evidence organization, witness coordination, certification of documents, affidavits and sworn statements in temporary suspension and cease and desist cases. Reports to the Legal Assistant Supervisor and the Manager of Litigation. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.PRINCIPAL JOB DUTIES AND RESPONSIBILITIESState Office of Administrative Hearings Support10% Case Management and Organization and#8226;Knowledge of SOAH Rules of Procedure.and#8226;Familiarity with assigned cases and deadlines.and#8226;Analyze investigative material/evidence and manage and organize legal/administrative support for SOAH processes.and#8226;Assists in organizing and prioritizing staff attorney caseloads; maintains tickler system to ensure all SOAH deadlines are met; and calendaring of Scheduling Order deadlines for staff attorney.and#8226;Organize and maintain Litigation files electronically and in notebooks as necessary. and#8226;Verifies electronic agency files and case files are complete and accurate.20% Legal Documents and the Mailing and Filing of Legal Documentsand#8226;Draft, review, and prepare SOAH related documents, including Complaints, pleadings/motions, responses to pleadings/motions, discovery request, discovery responses, and legal correspondence.and#8226;Prepare and file with SOAH legal documents, including Complaints, pleadings/motions, responses to pleadings/motions, and when necessary, legal correspondence to the Administrative Law Judge (ALJ). and#8226;Properly file confidential material with SOAH.and#8226;Prepare and mail SOAH related legal correspondence and documents. and#8226;Proofread legal documents and correspondence for accuracy.15% Mediationand#8226;Draft and prepare mediation related documents for staff attorney's review.and#8226;Confidentially and timely submit approved mediation material to the assigned Board member and ALJ. and#8226;Prepare Mediated Agreed Orders for presentation to the Board for review and approval.5% Depositions and Subpoenasand#8226;Draft, review, and prepare deposition and subpoena documents.and#8226;Provide deposition and subpoena documents to staff attorney and Litigation manager for review prior to requesting Executive Director's approval and signature.and#8226;Arrange a court reporter for depositions and process service for depositions and subpoenas. 20% Evidence and Hearingsand#8226;Review and analyze investigative material; assist in coordinating, assembling, and preparing evidence, and evidence related documents for SOAH proceedings; submit prepared material to staff attorney and Litigation manager for approval; and make necessary revisions as requested by staff attorney and Litigation manager.and#8226;Assists with preparation of evidence to provide to the Expert Witness. and#8226;Draft and prepare the Evidence Index and Patient ID List for expert review.and#8226;Responsible for preparing evidence per the Scheduling Order and staff attorney. Assemble hearing notebooks.and#8226;Responsible for filing evidence with SOAH and mailing evidence to the Licensee or Licensee's attorney. and#8226;Attend SOAH proceedings and assist with witnesses scheduled to appear, presentation technology, and general document and exhibit organization.5% Preparing for Boardand#8226;Prepare and coordinate final determinations, including Mediated Orders, Final Orders, Default Orders, and dismissals for presentation to the Board for review and approval.and#8226;Prepare and mail notice of scheduled Final Order/Default Order presentation to the Board to Licensee and Licensee's attorney.Informal Settlement Conference Support15% ISC Support as AssignedCase Management and Organizationand#8226;Analyze investigative material and manage and organize legal/administrative support for the Informal Show Compliance and Settlement Conferences (ISC), the and#8226;Temporary Suspension (TS) and the Cease Desist (CD) processes. Assist in organizing and prioritizing staff attorney caseloads.and#8226;Maintain tickler system to ensure all ISC, TS and CD deadlines are met. and#8226;Organize and maintain Litigation files electronically and in notebooks as necessary.Preparing and Mailing of Packets and Attending Hearingsand#8226;Review and analyze investigative material; summarize issues; assists in coordinating, assembling, and preparing evidence, and documents (ISC, TS and CD packets) for use in informal Board proceedings; submit ISC packets to staff attorney and Litigation manager for approval; and make necessary revisions as requested by staff attorney and Litigation manager; responsible for mailing/providing packets timely to General Counsel, licensee, and licensee's attorney; and prepares staff attorney for informal Board proceedings.and#8226;Attend informal Board proceedings and assist with witnesses scheduled to appear, presentation technology, and general document and exhibit organization.Processing of ISC Pre ISC Responses/Rebuttalsand#8226;Assists with preparation and mailing/providing of licensee's rebuttal to ISC expert witnesses, General Counsel, and panel members. and#8226;Assists with preparation and mailing/providing of expert rebuttal opinion to General Counsel, panel members, licensee, and licensee's attorney.Post ISC Correspondence and Preparing for Boardand#8226;Drafts, prepares, and mails Orders (including Remedial Plans) and other related ISC, TS and CD legal correspondence and documents. Proof orders, legal documents, and correspondence for accuracy.and#8226;Prepares complainant dismissal letters for staff attorney review and Litigation Manager signature.and#8226;Prepares and coordinates final determinations, including Orders/Remedial Plans and dismissal memos for presentation to the Board for review and approval.Departmental Support10% Other Legal Proceedings and Departmental Supportand#8226;Prepares evidence and agency administrative records for cases being appealed.and#8226;Assists with the ISC and SOAH processes, as well as special projects related to cases and the department needs in general.and#8226;Analyze legal sources such as statutes, administrative records, rules and regulations including Texas Administrative Code, Texas Occupations Code and Board Rules.and#8226;Performs related ISC work as assigned. and#8226;Performs related SOAH work as assigned. and#8226;Training of admi
