Accounts Payable and Internal Services Support Specialist

West Shore Community College • Scottville, MI • 6d ago

The Internal Services Support Specialist is responsible for coordinating and assisting with key internal operational and financial systems, including accounts payable, purchasing card (P-Card) system, contract coordination, fleet management, facilities access systems, campus scheduling and general Business Office duties. This position reports to the Chief Financial Officer (CFO) and maintains a strong customer service orientation while ensuring compliance with the College policies and procedures.

For best consideration apply by February 24, 2026. Review begins immediately, and will continue until filled. Position will remain open until filled.

Job Duties:

Process accounts payable transactions, including checking invoices, verifying receipt of purchases, and processing invoices for timely payment. Prepare and disburse checks and ACH payments, including travel expense reimbursements; maintain vendor files and reconcile monthly statements.

Assist with the management of College purchasing card (P-Card) program, including cardholder setup and maintenance, transaction review, reconciliation, compliance monitoring and assistance to employees regarding appropriate P-Card usage.

Answer employee questions related to accounts payable, purchasing, account numbers, project numbers, and monthly balancing. Import monthly purchases and balances into the General Ledger as required.

Process routine contracts and agreements, including service agreements, event-related contracts, subscriptions, and vendor agreements. Maintain contract records, track renewal dates, and ensure appropriate approvals and documentation are obtained.

Maintain fleet management records, including vehicle assignments, registrations and insurance documentation. Track vehicle usage and assist with compliance-related reporting.

Assist with campus keycard access systems, including issuing, modifying, and deactivating access based on authorization. Maintain access records and coordinate with Facilities or IT as needed.

Maintain the Master Campus Schedule, including room reservations for internal and external customer events, and coordinate food service, physical plant, and audio-visual needs.

Assist with maintaining centralized purchasing through creation of purchase orders and coordination of approved vendors. Purchase supplies for departments as authorized.

Maintain computerized fixed asset records, including additions, disposals and monthly depreciation. Inventory and tag all capital items greater than $500. Assist CFO in balancing fixed asset schedules with Balance Sheet.

Prepare annual work papers for auditors following fiscal year end and with issuing 1099 forms for independent contractors at calendar year end.

Serve on committees and attend workshops, webinars, and other professional development opportunities as appropriate.

Provide back-up support for other Business Office functions as needed.

ADDITIONAL DUTIES

Ensure commitment to the highest business ethics and protect confidential information.

Maintain and safeguard equipment, software, and facility areas.

Maintain a safe work environment.

Comply with College policies and procedures.

Perform other duties as assigned.

Qualifications:

Education and Experience: Associate's degree in a related field such as Business or Accounting OR a combination of experience and education/training equivalent to an associate's degree.

To be a best fit for this position you need:

Strong interpersonal skills to communicate with, and assist faculty and staff

Ability to quickly pivot from one task to another

Similar Jobs

Laborer/entry Level Operator

Martin Marietta Materials • Manistee, MI • 7h ago

Manufacturing & Warehouse

Description LABORER/ENTRY LEVEL OPERATOR - $23.87 Starting, 15 Days Paid Time Off, Benefits Day 1 MARTIN MARIETTA MAGNESIA SPECIALTIES, LLC, Manistee Plant, is seeking candidates for Laborer/Entry Level Operator position...

7h ago

Go to Apply

Customer Service Associate

Walgreens • Ludington, MI • 4d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

4d ago

Go to Apply

Travel Physical Therapist PT Home Health

Elara Caring • Ludington, MI • 4d ago

Hospital & Medical

At Elara Caring, we have a unique opportunity to play a huge role in the growth of an entire home care industry. Here, each employee has the chance to make a real difference by carrying out our mission every day. Join ou...

4d ago

Go to Apply

Border Patrol Agent

United States Customs and Border Protection • Ludington, MI • 5d ago

Services Specialist Assistant 8-E10 (FTS) - Manistee

State of Michigan • Manistee, MI • 1w ago

Management & Administrative

Services Specialist Assistant 8-E10 (FTS) - Manistee Print ( https://www.governmentjobs.com/careers/michigan/jobs/newprint/5244951 ) Apply ? Services Specialist Assistant 8-E10 (FTS) - Manistee Salary $1,922.40 - $2,647....

1w ago

Go to Apply

Park & Recreation Ranger 6-E8 (Orchard Beach State Park)

State of Michigan • Manistee, MI • 1w ago

Park & Recreation Ranger 6-E8 (Orchard Beach State Park) Print ( https://www.governmentjobs.com/careers/michigan/jobs/newprint/5224369 ) Apply ? Park & Recreation Ranger 6-E8 (Orchard Beach State Park) Salary $21...

1w ago

Go to Apply

Physical Therapist Assistant

Corewell Health • Ludington, MI • 1w ago

Hospital & Medical

Scope of Work Assists physical therapist in treatment of patients by implementing an established treatment plan, progressing patient through the therapeutic plan, communicating with internal and external contacts regardi...

1w ago

Go to Apply

Medical Laboratory Technician I

Quest Diagnostics Inc • Ludington, MI • 1w ago

Hospital & Medical

Job Description Medical Laboratory Technician I - Ludington, MI, Thursday - 10:30 AM to 11:00 PM, Rotational Sat-Sun 6:45pm-6:45am Employee may be eligible to receive shift differential of 10% for some or all hours worke...

1w ago

Go to Apply

Ag Equipment Operator/Operador de Maquinas agricola

Department of Labor and Economic Opportunity • Hart, MI • 1w ago

Ag Equipment Operators needed to operate one or more tillage machines, drive tractors and planters, plant, cultivate, and harvest asparagus, sweet corn, carrots, broccoli and zucchini, squash, pumpkin, cabbage. Examples...

1w ago

Go to Apply

Physical Therapist Outpatient

Corewell Health • Ludington, MI • 2w ago

Hospital & Medical

Job Description Corewell Health is offering a $2500 sign-on bonus for external hires. Scope of Work The physical therapist is responsible for examining, evaluating and developing a treatment plan for patients with functi...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.