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Sales Assistant

Hubbard Broadcasting • West Palm Beach, FL • 5h ago

26-1060

Business Unit

WRMF-FM

Employee Classification

Full Time Regular

About Us

The Atlantic Ocean touches the eastern half of Palm Beach County with over 47 miles of coastal beach front. The western part of the county leads the nation in production of sugarcane. In between is the third most populous county in the state of Florida and home to 1.3 Million people, more than 60% of whom engage with Hubbard Radio. Hubbard Radio West Palm is a full-service media company with legendary radio stations and cutting-edge digital solutions. We serve the Greater West Palm Beach community and offer a menu of marketing services including radio, full-service digital, influencer marketing, creative services, custom content, podcasts and events. We succeed by always doing the right thing with focus, urgency, and passion.

Job Overview

This position provides administrative support to Account Executives (Managers) and Sales Management by performing a variety of clerical/administrative support tasks, including creation and customizing sales pieces and proposals, research, phones and email communication, and supporting account executives with administration functions related to client work and support.

Job Responsibilities

Prepare quality written proposals, presentations and sales materials using PowerPoint and other available tools.

Enter sales orders accurately into Marketron and ensure that all required contracts and paperwork meet company standards

Ensure fulfillment of client campaigns for creative (VCreative) and promotions (PromoSuite) are executed flawlessly.

Support Account Executives with their internal workload creating an environment where salespeople can be client facing as much as possible.

Maintain company standards throughout the sales process.

Act as Project Coordinator for sales related events and initiatives.

Provide air checks and spot times for Account Executives and customers as requested.

Complete monthly Co-Op paperwork.

Coordinate scripts and match to specific invoices, notarize and send to client.

Provide clerical and other administrative support as necessary to Account Managers and Sales Leaders.

Attend internal meetings as required or requested.

When needed, assist and support other Sales Assistants as needed, including covering breaks.

Ensure adequate administrative support at all times during the workday.

Seek out ways to expand current skills and abilities; take initiative to learn new tasks, duties, technology and software.

Offer ideas that enhance or improve the way work is done.

Report to work on time and work established schedule/hours. Ability to work other hours or alternate schedules as needed.

Complete other duties as requested and needed.

Qualifications

Excellent interpersonal skills including poise, tact, diplomacy and ability to handle sensitive, confidential information and challenging situations are essential.

Must have excellent language and grammar skills.

Must be highly organized and detail oriented.

Must have a pleasant, customer-service oriented style when interacting face-to-face, in-person and via email.

Computer experience including proficiency with MS Excel, Word, PowerPoint and Outlook 365.

Must have strong customer service orientation and strong organizational skills.

Previous administrative experience preferred.

Pleasant and professional in appearance and manner.

Ability to prepare reports, business correspondence, and business proposals.

Ability to establish and maintain good working relationships with a variety of individuals.

Ability to work on short deadlines and in pressure situations; work other times as needed.

Strong team player. Foster a spirit of cooperation and helpfulness.

Ability to work in compliance with company policies and procedures.

Physical Requirements

Ability to communicate in English, both verbally and in writing. Work with time sensitive information under tight deadlines and in pressure situations. Manual dexterity and fine motor skills to manipulate and operate personal computers and general office equipment (telephone, copier, etc.) for extended periods of time. Ability to read, hear and speak clearly and follow both oral and written direction. Ability to think quickly and to articulate information in clear, concise manner to others. Sit and/or stand for extended periods of time. Average pushing and pulling, bending and stooping. The Company may make reasonable accommodations to facilitate the ability to perform essential job functions.

Compensation and Benefits

When extending an offer, the company considers a variety of factors such as (but not limited to) the candidate's work experience, education/training & key skills as well as internal peer equity and other market and business considerations. For information regarding our benefits, please copy the link below and paste in your browser: https://hubbardbroadcasting.com/our-company/working-here/

Req Affirmative Action Statement

We are an equal opportunity employer, including disability/vets.

Req Diversity Statement

Hubbard Broadcasting has been committed to representing the communities we serve since our founding over 100 years ago. The same holds true today. We know the best way to accomplish this is by recruiting and retaining top talent from diverse cultures, life experiences, and world views. With dignity and respect, we value YOU and everything that makes YOU uniquely YOU.

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