Administrative Assistant

Robert Half • Kalamazoo, MI • 1d ago

Description

We are seeking a proactive and detail-oriented Administrative Assistant for an ongoing opportunity with our team. The ideal candidate will demonstrate strong organizational skills, excellent communication abilities, and a commitment to providing exceptional administrative support. This position is well-suited for individuals comfortable multitasking in a dynamic, team-oriented environment.

Key Responsibilities:

Manage and maintain schedules, appointments, and calendars for leaders and team members

Prepare, edit, and proofread correspondence, reports, and presentations

Coordinate meetings, conference calls, and events (including logistics, agendas, and materials)

Handle incoming calls, emails, and other communications in a professional manner

Maintain organized files, records, and documentation (physical and electronic)

Process expense reports, purchase orders, and invoices as required

Order office supplies and manage inventory

Support team projects with research, tracking, and reporting duties as needed

Complete other administrative tasks as assigned

Requirements

High school diploma or equivalent (Associate's or Bachelor's degree preferred)

Proven experience in an administrative or office support role

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment

Strong written and verbal communication skills

Exceptional attention to detail and time management abilities

Ability to prioritize tasks and adapt to changing priorities

Demonstrated professionalism and discretion when handling confidential information

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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