Administrative Assistant Senior, Health

COUNTY OF KENOSHA • Kenosha, WI • 1h ago

JOB REQUIREMENTS: Do you have the passion to positively impact the lives of pregnant women and their families? Do you have the desire to work with a nurse home visiting program that changes lives and empowers new mothers? This Administrative Assistant Senior, reporting to the Public Health Nurse Supervisor, is responsible for higher-level office administration and customer service for the Bright Family Beginnings team (home visitation nursing empowering caretakers and children to age 5). The position provides a broad variety of projects and tasks internally as well as in collaboration with community partners, aiding and supporting with a variety of complex administrative duties which may include confidential and sensitive matters. The Bright Family Beginnings position is funded by state grant through Family Foundations and is based on continued funding. Duties include: Compile and prepare a variety of reports and records Draft letters, reports, contracts, meeting minutes, mortgage papers, and other documents Uphold P-card registrations, supply ordering, and policies for Finance Maintain, add, balance, and reconcile data in spreadsheets Operate a variety of office machinery including but not limited to fax machine, photocopier, printer, computer terminal, @typewriter, and multi-line phone system Seek out quality improvement opportunities to refine/enhance the diversity, equity, and inclusion of policies Work cooperatively with staff to execute projects according to program plans, protocols, and timelines Perform general clerical functions such as organizing forms, program materials and educational handouts, photocopying, filing, answering phone calls, scheduling appointments, keeping an electronic calendar, and general e-mail correspondence Participate in the broader divisional orientation, training, and staff development functions Ensure adherence and compliance to the policies and procedures of the federal Health Insurance Portability and Accountability Act (HIPAA) regarding protected health information Keep inventory of supplies for Bright Family Beginnings staff and families served, including ordering program supplies and client flex fund items, checking in, pricing and storage of items Coordinate with various outside organizations, translation service, and other staff, including but not limited to the areas of outreach events and training programs Assist the public and clients requesting information or services via phone, e-mail, and web forms Answer questions regarding programs and provide forms, applications, and other information Participate in community outreach activities such as distributing program brochures, retrieving client referrals as delegated by supervisor, and mobile clinics Perform other duties as required or assigned, including but not limited to a 24/7 response during a public health emergency Become a part of our compassionate team and experience the joy of making a positive impact in the lives of families in Kenosha County. Great mothers and strong families start with us. ** OTHER EXPERIENCE AND QUALIFICATIONS: Experience Previous work experience as an office assistant or similar position Bilingual proficiency (English and Spanish) preferred Success Factors Knowledge of: Basic marketing and social media usage and implementation Governmental department/division work and activities Policies and procedures specific to public health County divisions and county resources Skill in: Extreme organization and multi-tasking with multiple daily distractions Accurate and efficient typing for data entry, drafting professional correspondence and reports, and other relevant job responsibilities Critical thinking, systems thinking, analytical and problem-solving, as well as sound judgement Strong oral and written communication Microsoft Office including Word, Excel, Outlook, Access, Teams Basic internet and computer usage Ability to: Effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages, gender identities, sexual orientations, and lifestyles Effectively plan, organize, and manage competing priorities and challenges under pressure Engage, establish, and maintain collaborative partnerships with multi-cultural/multi-disciplinary staff, management, community partners, and the public Maintain confidentiality and serve the public with honesty and integrity Operate with a high degree of flexibility, initiative, attention to detail, and commitment Thrive in a fast-paced, robust organization Remain professional and courteous at all times, especially in high pressure situations Effectively work in a team environment that promotes customer satisfaction as well as independently to meet deadlines Work respectfully in a diverse and inclusive environment Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position may involve light physical demands, such as exerting up to 25 pounds of force occasionally, and up to 10 pounds of force frequently This position may involve interacting outside of the office at client homes or other local partners or places of business which may include stairs ** APPLICATION INSTRUCTIONS: Other: To see the complete job description and to apply for this position, please visit our website, www.kenoshacountywi.gov/jobs, and click the \"View Open Jobs\" button. Applications must be submitted no later than Friday, February 27, 2026, at 12:00 noon. Apply Online: www.kenoshacountywi.gov/jobs

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