Administrative Assistant 2
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Administrative Assistant 2
Salary
$2,085.00 - $3,572.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
S30/50330062/AA2/2.20.26-BH
Department
DOTD-Engineering & Operations
Division
Section 30
Opening Date
02/20/2026
Closing Date
2/28/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Section 30 - Location/Survey
S30/50330062/AA2/2.20.26-BH
About this Position:
Serves as an assistant to three Assistant Administrators in matters related to office administration under the direct supervision of the Location and Survey Administrator. The incumbent must exercise initiative and independent judgment, ensure that the normal flow of work is maintained in a continuous and efficient manner.
An ideal candidate will possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Please visit our DOTD Career Center for more information about our agency:
http://wwwsp.dotd.la.gov/Inside\LaDOTD/Divisions/Mgmt\Finance/HR/Pages/Career_Center.aspx
Minimum Qualifications
One year of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168010) .
Job Duties and Other Information
Job Duties:
In the absence of the unit Administrator(s), the incumbent helps to ensure that the administrative affairs of the unit(s) are carried out and that continuity of all business is maintained.
Coordinates, arranges and schedules meetings, conferences and appointments for all section 30 Assistant Administrators and staff as needed.
Composes correspondence pertaining to office procedures and administrative matters based upon verbal and/or written instructions from the unit Administrator(s) and staff or a general knowledge of his/her intentions. Acts as backup to the Administrative Assistant 5 in her absence by making sure that work is covered and the office runs smoothly.
Serves as office receptionist/secretary by greeting visitors, receives and routes telephone calls; receives, stamps, sorts, logs, screens and prioritizes incoming mail; also, copies and mails out all outgoing mail; files, faxes, etc. Types, copies, and distributes correspondence and reports for Assistant Administrator(s) and unit staff. Help to maintain equipment such as fax machine, copier, and printers by making sure that they are in working order and filled with paper and toner; also responsible for upkeep of copy room by organizing in a neat and orderly manner.
Assists in preparing, researching and processing all documents for payment for section 30 purchases; this includes paying invoices, creating shopping carts, etc. Orders all equipment, supplies, software, etc. Handles and pays all bills and invoices for maintenance contracts, license renewals, software, equipment, supplies, etc. Processes invoices for payment of engineering fee for consultant engineering contracts after checking them for completeness, accuracy, and adherence to agency standards.
Assists in keeping track of money spent during the fiscal year to ensure that budgeted funds last the entire time frame. Gives recommendations as needed on how the funds should be spent to meet the needs of the section.
Position-Specific Details:
Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Stanley Ard
Surveyor Administrator
1201 Capitol Access Road
Baton Rouge, LA 70802
225-379-1101
stanley.ard@la.gov
The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any @type.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available - https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a permanent LA-DOTD employee?
Yes
No
02
Are you a probational LA-DOTD employee?
Yes
No
03
Are you a current or former employee of the State of Louisiana?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please @type "N/A" if there are no immediate family members?
06
ADi - 26: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
07
ADi - 26: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08
CE - 26: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
09
CE - 26: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
10
DA - 26: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.
11
DA - 26: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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