Facilities Administrative Assistant

Hills Bank • Hills, IA • 4d ago

131 Main St, Hills, IA 52235, USA | Full-Time

SCHEDULE: Full-time; Monday through Friday (8:00 am to 5:00 pm) with some nights and weekends as projects demand. 40 hours/week.

LOCATION: 131 Main St, Hills, IA 52235

BENEFITS: Our employees are our most valuable assets, so we invest in them with a comprehensive and competitive benefits package. Our philosophy of taking care of the customer extends to taking care of our employees so that they, in turn, can take good care of themselves and their families. Join Hills Bank and let us surprise you with even more perks!

SCOPE:

As part of the overall Facilities team, the Facilities Administrative Assistant performs day-to-day tasks that contribute to supporting the Bank's commitment to creating welcoming, aesthetically pleasing branch environments that serve the needs of our customers and employees. This position assists with the coordination and execution of design projects, seasonal décor and overall branch presentation. Working closely with the Facilities team and external vendors, and taking direction from the VP, Facilities Administration, the Facilities Administrative Assistant ensures that all spaces reflect the Bank's brand standards and provides an exceptional experience for customers and employees.

ACCOUNTABILITIES:

Basic Duties:

Provide administrative support for branch design projects, including remodels, furniture layouts and décor updates.

Collaborate with Facilities leadership and vendors to source materials, finishes and decorative elements that align with branch guidelines.

Execute and carry out initiatives to maintain visual consistency across all branch locations.

Execute seasonal and event-based decorating plans for branches and corporate spaces.

Assist in the preparation of spaces for special events, meetings and community activities.

Coordinate timelines, deliveries and installation schedules for design projects.

Track inventory of décor items and supplies, managing ordering and replenishment.

Provide administrative support for project documentation, vendor communication and budget tracking.

Support general facilities tasks as needed, including minor repairs, furniture moves and set up for meetings or events.

Coordinate and support departmental initiatives, special projects, and cross-functional collaboration.

Assist with the tracking of department budgets, invoices and vendor contracts.

Assist in monitoring and prioritizing incoming requests to the facilities department, ensuring prompt follow-up and resolution.

Assist in tracking strategic initiatives, operational projects and departmental goals.

Maintain inventory of the Bank's historical artifacts, photographs and memorabilia for designated displays and history rooms.

Coordinate the rotation and upkeep of historical displays across multiple branches.

Work with Marketing and Facilities teams to ensure historical displays align with brand storytelling and community engagement goals.

Assist in the ongoing development and execution of the Bank's Master Facilities Plan, including updating documentation of branch information, completing research and compiling data.

Ensure timely submission of receipts, invoices, and credit card reconciliation reports to Accounts Payable for processing.

Review invoices from vendors for accuracy and work within approved budget.

Provide support in monitoring contracted work as described in the approved contract and assist with coordination access per the vendor access policy.

Assist with the setup and relocation of office furniture and equipment for staff moves, renovations or new installations.

Work closely with VP, Facilities Administration to support major bank projects.

Support bank and community sponsored events.

Performing other duties as assigned.

EDUCATION AND SPECIAL REQUIREMENTS:

Associate's degree or equivalent; and some experience or coursework in interior design, visual merchandising or administrative support preferred.

Must take initiative, make decisions and successfully work independently.

This job requires skills needed in a typical office environment. This includes computer skills, communications skills, as well as utilization of office equipment.

Flexibility to work occasional non-standard hours, including evenings and weekends for project deadlines or seasonal decorating.

Ability to stoop, bend, and stand for extended periods of time; ability to lift a minimum of 30 pounds

EQUAL OPPORTUNITY EMPLOYER

Similar Jobs

Regional Sales Manager - North Plains

Craft-Bilt Mfg. Co. • Iowa City, IA • 2d ago

Management & Administrative

Iowa City, IA, USA | Base + Commission | 74,000-75,000 per year | Full Time Our mission statement begins with you: Enthusiastic Employees...Flawless Performance...Delighted Customers! 6+ Weeks of Paid Days Off in Year 1...

2d ago

Go to Apply

Manager Trainee

Menards, Inc. • Iowa City, IA • 1w ago

Management & Administrative

Manager Trainee Job#:405492 Location:IOWA CITY, IA Department:Store Opportunities Category:Manager Trainees Salary:Entry Level Apply To This Job Return To List Job Description Make BIG Money at Menards! Extra $3 per hour...

1w ago

Go to Apply

Market Grille Express Clerk

Hy-Vee Food Stores • Coralville, IA • 1w ago

Management & Administrative

Additional Considerations (if any): Night & Weekend Shifts Required - At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully e...

1w ago

Go to Apply

Vice President, Power Market

J.E. Dunn Construction Company • Iowa City, IA • 1w ago

Management & Administrative

Vice President, Power Market Location: Atlanta, GA, US, 30339Indianapolis, IN, USWaco, TX, USLas Vegas, NV, USHillsboro, OR, US, 97124Clarksville, TN, USTulsa, OK, USLake Charles, LA, USSt. Louis, MO, US, 63101Fort Wayne...

1w ago

Go to Apply

Commercial Sales Manager

AutoZone, Inc. • Iowa City, IA • 2w ago

Management & Administrative

Job Description The Commercial Sales Team at AutoZone plays a pivotal role in driving growth across our professional customer base. Focused on delivering quality parts, reliable service, and dedicated support, this team...

2w ago

Go to Apply

Administrative Assistant

Robert Half • Coralville, IA • 2w ago

Management & Administrative

Description Part-Time Administrative Assistant (Seasonal Support) - Tax Firm Are you looking for a part-time opportunity to support a busy tax firm during our client's peak season? We are seeking an organized, efficient,...

2w ago

Go to Apply

Voluntary Services Officer

Veterans Affairs, Veterans Health Administration • Iowa City, IA • 3w ago

Management & Administrative

Summary The Voluntary Services Officer serves as the Chief of Center of Development for Civic Engagement (CDCE)/Voluntary Services, reporting directly to a member of the executive leadership team. The incumbent has overs...

3w ago

Go to Apply

Inventory Management Specialist

Veterans Affairs, Veterans Health Administration • Iowa City, IA • 3w ago

Management & Administrative

Summary This position serves as an Inventory Manager in the Commodity Management Division of the Logistics Service in the VA Health Care System responsible for the inventory and management of all expendable supplies and...

3w ago

Go to Apply

Inventory Management Specialist

Veterans Affairs, Veterans Health Administration • Iowa City, IA • 3w ago

Management & Administrative

3w ago

Go to Apply

Market Grille Clerk

Hy-Vee Food Stores • Coralville, IA • 3w ago

Management & Administrative

Additional Considerations (if any): - At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully engaged and committed to supporting o...

3w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.