Resource Center Finance Specialist

Muckleshoot Indian Tribe • Auburn, WA • 1h ago

JOB SUMMARY

The Family Resource Finance Specialist supports the financial processing and service coordination of community-based assistance programs. This position ensures timely and accurate processing of payments and documentation for services such as emergency assistance and utilities support. The role involves direct interaction with tribal members, program staff, and vendors to coordinate essential support while ensuring program compliance. The Finance Specialist will maintain a high level of communication, documentation, and data accuracy in daily responsibilities. The position requires a proactive, organized individual with strong interpersonal and technical skills. This role plays a critical part in maintaining service reliability for the Muckleshoot community.

MAJOR TASKS AND RESPONSIBILITIES

This list is intended only to illustrate the various @types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar, related or logical assignment to the position.

Process payments, requisitions, and purchase orders in accordance with program timelines.

Maintain accurate and timely records of all financial transactions and communications.

Track and document all communications with clients and staff regarding bill status.

Respond to tribal members' questions about assistance program payments and timelines.

Verify supporting documents such as invoices, quotes, and W-9s before processing.

Notify clients promptly when payments are approved, denied, or changed.

Ensure scanned documentation is saved, labeled, and organized by program year.

Generate and send confirmation letters when payments are issued or denied.

Document interactions and outcomes in internal systems such as TAMS.

Coordinate with internal staff to ensure timely review and approval of RQs and POs.

Monitor program funding limits and ensure individual benefit thresholds are not exceeded.

Support clients in completing application paperwork and gathering required documentation.

Check financial systems at set times throughout the day for approval updates.

Flag incomplete applications and send close-out notifications when deadlines pass.

Maintain confidentiality while handling sensitive financial and personal information.

Because of the Tribe's commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

EDUCATION - EXPERIENCE AND TRAINING FOR POSITION

Required:

Associate's degree in finance, business, education, or a related field.

Four (4) years' experience working in a business, finance, or related field, may be considered in lieu of degree requirement.

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION

Skills:

Strong written and verbal communication

High attention to detail and accuracy

Time management and multitasking proficiency

Customer service and interpersonal effectiveness

Basic accounting and documentation practices

Familiarity with Microsoft Office and databases

Ability:

Communicate clearly with community members

Prioritize competing tasks under tight deadlines

Document financial transactions with precision

Collaborate effectively across different teams

Follow structured procedures and policies

Maintain composure during challenging interactions

Knowledge:

Community-based service delivery frameworks

Basic procurement and payment procedures

Standard document retention requirements

Data entry practices and file organization

Common billing and invoicing terminology

Confidentiality and privacy compliance standards

PHYSICAL REQUIREMENTS

This position requires the employee to regularly sit, use hands to @type, handle paperwork, and operate a computer. The employee must occasionally walk, reach with hands and arms, and carry documents or small office items weighing up to 10 pounds. Occasional driving may be necessary for outreach events or transporting documentation. Vision requirements include close vision and the ability to read screens and printed materials. The noise level is generally quiet, typical of an office environment. The role occasionally requires long periods of sitting and attention to detailed data. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

of Openings2

Job LocationUS-WA-Auburn

DivisionHuman Services

Job StatusHourly

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