Accounting Clerk

Robert Half • Lafayette, CA • 1h ago

Description

Position Summary

Colleen McAuliffe from Robert Half is seeking an Office Coordinator/ Administrator for a Consumer Products business

The Office Coordinator plays a key role in ensuring smooth day-to-day office operations while providing critical administrative and sales support. This position serves as a central point of coordination between internal teams, new hires, and the sales organization. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

Office & Administrative Operations

Manage front office operations, including phones, mail, office supplies, and vendor coordination

Maintain organized digital and physical filing systems

Support leadership with scheduling, meeting coordination, and general administrative tasks

Assist with internal communications and office-wide initiatives

Sales & Internal Support

Provide administrative support to the sales team, including order processing, documentation, and CRM updates

Prepare sales materials, presentations, proposals, and internal reports

Act as a liaison between sales, operations, and customer service to ensure timely follow-up and execution

Track sales requests and ensure deadlines are met

Sample Program Management

Manage the company's sample inventory, including tracking, replenishment, and organization

Coordinate sample requests, shipments, returns, and documentation

Maintain accurate records of sample usage and availability

Partner with sales and operations to ensure samples are delivered on time and in alignment with sales priorities

New Employee Onboarding

Coordinate onboarding logistics for new hires, including workspace setup, equipment, system access, and welcome materials

Partner with HR and hiring managers to ensure a smooth and consistent onboarding experience

Serve as a point of contact for new employees during their first weeks

Requirements

2+ years of experience in office coordination, administrative support, or sales support roles

Strong organizational and time-management skills with high attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office and/or Google Workspace; CRM experience a plus

Ability to manage multiple priorities and work independently

Professional, service-oriented mindset with a team-first attitude

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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