Responsibilities
ADMINISTRATIVE MANAGER (Levels I-II)
Provide disciplined, reliable, and increasingly senior administrative support to the PMS 339 Program Office in execution of Surface Navy Training Systems programs. This role supports program leadership, documentation control, communication, and coordination efforts that directly enable Fleet readiness and training modernization. Responsibilities scale from foundational administrative support to senior-level oversight and executive coordination.
PRIMARY RESPONSIBILITIES
Provide daily administrative support to the PMS 339 Program Office, including documentation, coordination, and information management
Prepare presentations, briefing materials, agendas, and executive-level documentation
Coordinate meetings, briefing schedules, and basic logistics for program leadership, including the Program Manager and Deputy Program Manager
Track meeting notes, action items, and high-visibility tasks to ensure follow-through and program traceability
Input, maintain, and ensure integrity of program databases, tracking tools, and internal reporting files
Maintain organized electronic filing systems and oversee documentation routing, version control, and records management
Support lifecycle administrative tracking for Surface Training Systems programs
Assist with training program documentation control and deliverable record maintenance
Support coordination and execution of program reviews, milestone events, and training activities
Track administrative deliverables tied to contract performance and program execution
Ensure documentation accuracy to support audit readiness, compliance, and program accountability
Ensure contractor personnel maintain appropriate access to DoD/DoN systems, data repositories, and required program platforms
Provide structured administrative support during modernization initiatives and training facility coordination
Improve administrative processes, workflow efficiency, and communication practices across the program office
This combined role ensures continuity, structure, and professionalism across PMS 339 administrative operations while supporting both day-to-day execution and senior leadership engagement.
Required Qualifications
Level I ($28.46/hr - $44.51/hr)
This role is ideal for Sailors and veterans with administrative, personnel, or training office experience. If you've kept a division, department, or command organized and running smoothly-you are a strong candidate.
Associate's degree OR High School and 1+ year relevant experience
3+ years professional experience
Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook)
Ability to obtain a Secret clearance.
U.S. Citizen
Level II ($44.51/hr - $53.92/hr)
This role is ideal for senior enlisted leaders, LDOs, or experienced program office administrators. If you've supported senior leadership, coordinated complex schedules, and ensured documentation accuracy at the command level-you are highly aligned with this role.
Bachelor's degree OR High School and 10+ years relevant experience
7+ years professional experience
Microsoft Office proficiency
Ability to obtain a Secret clearance.
U.S. Citizen
Desired Qualifications
Level I
Associate's degree AND 3+ years professional experience
4+ years experience
Experience supporting DoD or Navy program offices
Secret clearance desired.
Level II
Bachelor's degree AND 7+ years experience
10+ years experience
Knowledge of Defense Travel System (DTS)
Experience supporting senior Navy leadership
Secret clearance desired.
Overview
Noblis (http://www.noblis.org/) and our wholly owned subsidiaries, Noblis ESI , and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us (https://careers.noblis.org/about-noblis/)
Why work at a Noblis company?
Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards (http://www.noblis.org/about/Awards/) . Noblis maintains a drug-free workplace.
Remote/hybrid status is subject to change based on Noblis and/or government requirements
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us (https://noblis.org/contact) .
EEO is the Law (https://www.dol.gov/general/topic/discrimination) | E-Verify (https://assets.cms.talentplatform.us/zhu9bbm0ym8duz1a5mj8osb7/attachments/iawiyhl3wfqccbsgnpticdz3-federal-e-verify-participation-poster-eng-and-sp-9-11-2024.pdf) | Right to Work (https://www.justice.gov/crt/case-document/file/1133936/download)
Total Rewards
At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits (https://careers.noblis.org/benefits/) page on our Careers (https://careers.noblis.org/) site.
Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis' total compensation package.
Posted Salary Range
USD $28.46 - USD $53.92 /Hr.
