Details
Open Date 02/17/2026
Requisition Number PRN44295B
Job Title Administrative Assistants
Working Title Administrative Assistants
Career Progression Track S00
Track Level S4 - Highly Skilled, S3 - Skilled
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
9:00 am - 5:00 pm
VP Area U of U Health - Academics
Department 01640 - GLOBAL HEALTH
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $50,000-$58,450
Close Date 03/17/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
Administrative Assistant
Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to a sizable specific program or multiple program functions of assigned department's internal and external customer service, human resource and accounting operations pertaining to areas including (but not limited to) academic, research, health sciences, and community outreach. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Job Duties:
Office communications-
The PM/ OGH Ad must create and maintain communication outlets:
Website. Redevelop, develop and renew content and update information.
LinkedIn page management.
Assist if necessary in Newsletter Development
Agreements management-
Supports the OGH Director to develop MOUs by:
Coordinating with OGC to vet agreements
Receive office of foreign influence approvals
Secure signatures of external and internal parties
Maintain records and distributes copies to interested parties including OGE
Foreign and external visitors-
Organizes and plans travel activities for visitors.
Activities include:
Travel arrangements - tickets and hotel
Agenda development
Coordinate meetings with U of U faculty and staff
Coordinate presentations and grand rounds
Travel planning for Director and employees:
Tickets and hotels arrangements
Visas procurement
Arrange meeting
Process travel expenses
Travel Reports
Meetings organization and documentation-
Assist in organizing activities for the monthly Global Health Council and manage the weekly
OGH Traffic meeting.
Activities include:
Meeting minutes taking and distribution
Present as required
Office Supplies
Office files management-
Includes physical and electronic cataloging and filing:
Accounting related activities
Purchase processing and documenting
P-Card and T-Card reports submission and documentation management
Assist in organization of local/International events:
Coordinate participants
Secure location
Procure refreshments
Management of the OGH interns:
Organization of interviews
Communication with the recruitment organization
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, III : Requires 3+ years of related experience.
Administrative Assistants, IV: Requires 5+ years of related experience.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information:
https://www.utah.edu/nondiscrimination/
To inquire about this posting, email:
employment@utah.edu
or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
