Senior Administrative Assistant

Aston Carter • Fort Dodge, IA • 2d ago

Job Title: Senior Administrative AssistantJob Description

This position provides comprehensive administrative support for the management of an assigned business unit. The role offers exposure to dialogue with various colleagues, departments, and customers both nationally and internationally. The primary responsibilities include assisting the General Manager and Lead Team with projects, meetings, announcements, and calendar management.

Responsibilities

Coordinate administrative office management with minimal direction.

Align and assist departments with recruitment, including candidate and interview scheduling.

Manage visitor arrangements, tours, meeting agendas, dinner arrangements, and miscellaneous requests.

Maintain the Visitors Log.

Support the Supply Chain with inventory data entry and assistance.

Establish work orders as needed.

Arrange travel for recruitment, including airfare, hotel, lodging, and transportation.

Support the site with travel policies.

Maintain office supplies for the department and reconcile Purchasing and Travel & Expense reports monthly.

Perform monthly safety audits.

Handle data entry, storage, and logging of Gowning Qualifications.

Communicate pertinent information to the site via emails, postings, and other formats.

Manage locker assignments, tags, and maintenance.

Serve as the site contact for Micro Market.

Maintain distribution lists and add new employees to the site.

Essential Skills

High School Diploma/GED with 5+ years of related experience providing executive-level support.

Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint) and Outlook.

Strong attention to detail and high work standards.

Excellent verbal and written communication skills.

Strong organizational and administrative skills.

Ability to understand business information and interact with personnel across various departments.

Ability to make independent and professional decisions.

Excellent telephone skills.

Dependability in meeting deadlines and managing confidential information.

Additional Skills & Qualifications

Associate's degree preferred with 2+ years of experience may be substituted.

Working experience in the manufacturing industry is desirable.

Initiative-taker and able to work independently.

Work Environment

This role involves interaction with individuals from the immediate work area as well as contacts outside the department. The environment is dynamic, requiring the ability to obtain or provide information requiring explanation or interpretation. The position demands professionalism and the capacity to handle confidential information with discretion.

Job Type & Location

This is a Contract to Hire position based out of Fort Dodge, IA.

Pay and Benefits

The pay range for this position is $28.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fort Dodge,IA.

Application Deadline

This position is anticipated to close on Feb 28, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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