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Board Liaison & Executive Assistant

KEMBA Financial Credit Union • Columbus, OH • 4h ago

Title: Board Liaison & Executive Assistant

Reports to: President / Chief Executive Officer

Supervises: None

Status: Exempt

Objective

The Board Liaison is responsible for coordinating all organizational activities that relate to KEMBA Financial Credit Union's Board of Directors. The Board Liaison provides vital governance, and administrative guidance and support to the President/CEO, Board of Directors, Board Committees, Associate Directors, and the Executive Team. The Board Liaison administratively supports these teams in their governance and leadership responsibilities, constructive partnerships and collaborations, exchange of communications and information, and tracks their continuing education and development initiatives.

The Board Liaison also serves as the recording secretary for the Board of Directors and Board Committee meetings.

Duties and Responsibilities

Facilitates strong relationships among Board Chair, President/CEO, Board of Directors, Committees, Associate Directors, and Executive Team

Ensures Board Committee work aligns with charters, duties, and responsibilities

Attends Board and Committee meetings; drafts and maintains meeting minutes

Coordinates and tracks continuing education credits for Board Members, Associate Directors, and Executive Team; supports leadership development goals

Assists with onboarding new Board Members and Associate Directors; prepares orientation materials and coordinates educational sessions

Maintains relationships with third-party education providers; promotes courses and events

Supports governance assessments, board surveys, and succession planning

Prepares and distributes agendas and meeting materials; manages calendars and logistics for on-site and remote meetings, strategic planning sessions, and annual membership meetings

Tracks and reports progress on annual and periodic governance tasks

Compiles Committee reports; ensures compliance with Committee charters

Manages electronic record storage and board portal content; maintains user credentials

Coordinates educational events, conference registrations, travel, lodging, and meals for Board Members

Provides administrative support to Board Chair, President/CEO, and Board Officials, including guidance on Articles, Code of Regulations, and Board Policies; ensures compliance with laws

Acts as Recording Secretary for closed sessions; maintains confidential records per retention schedules

Serves as liaison to Committees; provides resources, supports strategic goals, and aligns efforts with Board objectives

Builds and maintains relationships with external advisors; manages special projects for Board Chair and President/CEO

Prioritizes competing needs; handles matters proactively and ensures timely completion of projects

Maintains discretion and confidentiality in all Board and Executive interactions

Performs all duties in a manner that is fully compliant with applicable industry regulations as well as KEMBA policy and procedures

Develops an understanding of Credit Union history, philosophy, organization, policies, and operational procedures

On a self-direct basis, continues to improve individual level of competency through training and certification on established educational programs

Relates to others beyond giving and receiving instructions:

Communicates with coworkers or peers without exhibiting behavioral extremes

Performs work activities requiring negotiating, instructing, supervising, persuading, or speaking with others

Responds appropriately to criticism from a supervisor

Performs other duties as required by ma

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